Accounting Clerk

Accounting Clerk CalOptima Join Us in this Amazing Opportunity The Team You'll Join We are a mission driven community-based organization that serves member health with excellence and dignity, respecting the value and needs of each person. If you are ready to advance your career while making a difference, we encourage you to review and apply today and help us build healthier communities for all. More About the Opportunity We are hoping you will join us as a Accounting Clerk and help shape the future of healthcare where you'll be an integral part of our Accounting team, helping to strive for excellence while we serve our member health with dignity, respecting the value and needs of each of our members through collaboration with our providers, community partners and local stakeholders. This position has been approved to be Partial Telework. If telework is approved, you are required to work within the State of California only and if Partial Telework, also come in to the Main Office in Orange, CA, at least two (2) days per week minimum. Under supervision, the Accounting Clerk will be responsible for performing general accounting and administrative support duties for various specialties, including accounts payable and account reconciliations. You will coordinate work with external vendors and various departments within CalOptima Health to ensure that payments are processed timely, accurately and efficiently. Together, we are building a stronger, more equitable health system. Your Contributions To the Team: 95% - Accounting Support Participates in a mission-driven culture of high-quality performance, with a member focus on customer service, consistency, dignity and accountability. Assists the team in carrying out department responsibilities and collaborates with others to support short- and long-term goals/priorities for the department. Reviews and resolves minor issues and exceptions on vendor and provider-related invoices. Answers routine vendor inquiries regarding invoice status and standard procedures. Completes payments and controls expenses by receiving, processing, verifying and reconciling invoices. Reviews incoming vendor invoices received via e‑mail or mail and verifies that all approved invoices have proper signatures and accurate invoice details. Inputs and processes vendor invoices and electronic funds transfer files via the accounting system and confirms receipt of the automated clearing house confirmation email. Notifies business owners and buyers when a purchase order lacks funding to process invoices. Assists with Microsoft 365 stop pay and check re‑issues and coordinates new vendor setups or updates. Completes basic research and provides suggestions for solving routine customer service problems. Communicates with stores, vendors and internal departments to gather documentation to assist the supervisor in creating corrective actions. Verifies vendor accounts by reconciling monthly statements and related transactions. Responds to business owners and vendors on payment status inquiries. 5% - Other Completes other projects and duties as assigned. Do You Have What the Role Requires? High school diploma or equivalent PLUS 1 year of experience in data entry and/or completing administrative duties required; an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position such as those listed above may also be qualifying. You’ll Stand Out More If You Possess the Following: Bachelor's degree in business administration or related field. 1 year of experience in clerical accounting. What the Regulatory Agencies Need You to Possess? n/a Your Knowledge & Abilities to Bring to this Role: Develop rapport and establish and maintain effective working relationships with CalOptima Health's leadership and staff and external contacts at all levels and with diverse backgrounds. Work independently and exercise sound judgment. Communicate clearly and concisely, both orally and in writing. Work a flexible schedule; available to participate in evening and weekend events. Organize, be analytical, problem‑solve and possess project management skills. Work in a fast-paced environment and in an efficient manner. Manage multiple projects and identify opportunities for internal and external collaboration. Motivate and lead multi-program teams and external committees/coalitions. Utilize computer and appropriate software (e.g., Microsoft Office: Word, Outlook, Excel, PowerPoint) and job specific applications/systems to produce correspondence, charts, spreadsheets, and/or other information applicable to the position assignment. Your Physical Requirements (With or Without Accommodations): Ability to visually read information from computer screens, forms and other printed materials and information. Ability to speak (enunciate) clearly in conversation and general communication. Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face‑to‑face interactions. Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting. Lifting and moving objects, patients and/or equipment 10 to 25 pounds Ways We Are Here For You You’ll enjoy competitive compensation for this role. Our current hiring range is: Pay Grade: 302 - $49,754 - $69,655 ($23.92 - $33.4880). The final salary offered will be based on education, job‑related knowledge and experience, skills relevant to the role and internal equity among other factors. This position is approved for Partial Telework (**If the position is Telework, it is eligible in California only**) A CalPERS pension program and additional retirement packages. Additional benefits and perks including: A generous PTO program A quality work life balance Various wellness programs Tuition Reimbursement Professional development opportunities Career development opportunities Flexible scheduling And the satisfaction of knowing your work directly impacts and improves healthcare access for thousands of individuals and families. Our Work Environment: If located at the 500, 505 Building or a remote work location: Work is typically indoors and sedentary and is subject to schedule changes and/or variable work hours, with travel as needed. There are no harmful environmental conditions present for this job. The noise level in this work environment is usually moderate. If located at PACE: Work is typically indoors in a clinical setting serving the frail and elderly. There may be harmful or hazardous environmental conditions present for this job. The noise level in this work environment is usually moderate to loud. If located in the Community: Work is typically indoors and sedentary and is subject to schedule changes and/or variable work hours, with travel as needed. Employee will occasionally work outdoors in varied temperatures. There may be harmful or hazardous environmental conditions present for this job. The noise level in this work environment is usually moderate to loud. Why Join Us? We believe that diverse perspectives drive innovation. Each employee brings a unique perspective to the overall team and we value everyone's input and we are committed to creating an inclusive environment where you and every team member can thrive while making a meaningful impacts on our community members. Our team reflects and represents the communities we serve, and we welcome candidates from all backgrounds who share our commitment to accessible, quality healthcare. CalOptima Health is an equal opportunity employer and makes all employment decisions on the basis of merit. CalOptima Health wants to have qualified employees in every job position. CalOptima Health prohibits unlawful discrimination against any employee, or applicant for employment, based on race, religion/religious creed, color, national origin, ancestry, mental or physical disability, medical condition, genetic information, marital status, sex, sex stereotype, gender, gender identity, gender expression, transitioning status, age, sexual orientation, immigration status, military status as a disabled veteran, or veteran of the Vietnam era, or any other consideration made unlawful by federal, state, or local laws. CalOptima Health also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has, or is perceived as having, any of those characteristics. 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