Finance Office Assistant / Executive Assistant

Finance Office Assistant / Executive Assistant

Organization: Major University Law School – Office of Financial Management Location: New York, NY (Greenwich Village / Hybrid Fridays) Pay Range: $25.00 – $33.00 / hour Start Date: Monday, March 16, 2026 Duration: 3 months

The Role

A prestigious Law School in Manhattan is seeking a highly organized and professional Finance Office Assistant / Executive Assistant to provide critical support to the Office of Financial Management and the Associate Dean/CFO. This role serves as a central point of coordination for the Finance Office, as well as various academic centers, institutes, and committees.

The ideal candidate is a proactive problem-solver who can navigate a fast-paced academic and financial environment with discretion and precision.

Key Responsibilities

• Executive Support: Provide high-level administrative support to the Associate Dean/CFO, including complex scheduling, meeting confirmation, and preparation of briefing materials.

• Office Operations: Manage a wide range of clerical and secretarial duties, including triaging high-volume phones and emails, maintaining files, and managing office supplies.

• Financial Administration: Assist in monitoring budgets and preparing/processing reimbursements and other payments. Modify or create spreadsheets as needed for financial tracking.

• Logistics & Coordination: Prepare detailed itineraries and coordinate travel to and from the university for guests and staff.

• Meeting & Event Support: Set up and manage Zoom sessions, prepare digital and physical materials for committee meetings, and handle general copying/faxing.

Qualifications

• Education: Bachelor’s Degree required.

• Experience: Proven experience as an Office Assistant or Executive Assistant, preferably within a finance or higher education setting.

• Technical Skills: Proficiency in Google Suite (Docs, Sheets, Calendar) and Zoom is essential.

• Communication: Exceptional verbal and written communication skills with the ability to "triage" inquiries effectively.

• Professionalism: Ability to handle sensitive financial and personnel information with total confidentiality.

Schedule & Logistics

• Hours: Monday – Friday, 9:00 AM – 5:00 PM (35 hours/week).

• Flexibility: Fridays may be remote, subject to office needs.

• Commitment: Must be available to start promptly on March 16, 2026 .

Upon completion of waiting period consultants are eligible for:

• Medical and Prescription Drug Plans

• Dental Plan

• Vision Plan

• Health Savings Account

• Health Flexible Spending Account

• Dependent Care Flexible Spending Account

• Supplemental Life Insurance

• Short Term and Long Term Disability Insurance

• Business Travel Insurance

• 401(k), Plus Match

• Weekly Pay

If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!

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