Executive Assistant

Job Description

Job Description

As an Executive Assistant at our law firm, you will play a pivotal role in supporting our dynamic team. You'll be the backbone of our operations, ensuring seamless communication and efficiency across various projects. Your organizational skills and proactive approach will help us continue to deliver outstanding legal services with integrity and empathy. At our firm, we value trust, teamwork, and shared success, creating a workplace where you feel connected and empowered every day.

We offer a supportive environment that encourages continuous growth and learning. Enjoy a collaborative culture where your contributions are recognized and celebrated. With a commitment to work-life balance, you'll find a place that respects your personal and professional needs. Join us, and be part of a team that not only achieves results-driven excellence but also values integrity, transparency, and empathy in every interaction. Compensation:

$65,000

Responsibilities:

Executive & Administrative Support

• Manage complex calendars, meetings, and appointments for both partners

• Coordinate internal and external meetings, including prep materials, agendas, and action items

• Handle travel bookings & expense reimbursements

• Draft, review, and format documents, emails, and presentations with a high degree of professionalism

Communication

• Serve as liaison between partners and internal teams, ensuring follow-up on key tasks and deadlines

• Serve as liaison between the partners and clients, vendors, and external stakeholders

• Maintain organized physical and digital filing systems

• Track and manage to-do lists, legal filing deadlines, and administrative workflows

• Ensure timely communication and high responsiveness on behalf of the partners

Office & Team Coordination

• Support general office management tasks and help maintain a productive environment

• Assist with the onboarding of new staff and coordination with HR or vendors as needed

• Handle confidential information with discretion and professionalism

• Schedule personal appointments, reservations, or travel as requested.

• Coordinate with vendors for personal matters

• Manage certain personal logistics that may impact work schedules.

Qualifications:

• Minimum 5 years of experience in an executive assistant or senior administrative role

• Outstanding organization and time management skills — you're known for keeping others on track

• Excellent written and verbal communication skills

• Highly proficient in Microsoft Office, email/calendar platforms, and modern file management tools

• Strong attention to detail, reliability, and follow-through

• Proactive, resourceful, and quick to anticipate needs or spot issues

• Composed under pressure and skilled at juggling multiple priorities

• Legal or professional services experience is a plus, but not required

• Loyal and able to keep confidentiality

About Company

Our law firm believes that our people are our greatest asset. We foster a collaborative, supportive environment where teamwork, professionalism, and mutual respect are at the core of everything we do.

Our attorneys and staff work together to provide exceptional legal representation while building lasting relationships with clients. We are committed to delivering practical, results-oriented legal solutions with integrity, responsiveness, and a high standard of service.

We value collaboration, encourage professional growth, and celebrate our team's successes. By creating a workplace where people are supported, respected, and empowered to succeed, we are able to provide outstanding service to the clients we represent.