Legal Secretary

Job Description

Job Description

We are looking for an experienced Legal Secretary to support a busy litigation practice. This role is ideal for a highly organized individual who can manage attorney support tasks, court-related filings, and document preparation in a fast-paced law firm environment. The position offers the opportunity to work closely with attorneys and clients while contributing to the smooth handling of active legal matters.

Responsibilities:
• Support litigation attorneys with day-to-day administrative and case-related tasks, ensuring matters move forward efficiently.
• Prepare, revise, and proofread legal correspondence, memoranda, pleadings, and other case documents with a high level of accuracy.
• Manage court submissions, including electronic filings, while following applicable filing procedures and deadlines.
• Organize meetings, depositions, and client communications by coordinating schedules, materials, and logistics.
• Maintain attorney calendars and track important dates, deadlines, and court appearances.
• Partner with internal teams to assist with the intake and closing of legal matters, including records and conflict-related coordination.
• Enter, review, and update attorney time records as needed to support accurate billing and reporting.
• Provide additional administrative assistance as business needs require within the litigation team.

• At least 5 years of experience in a legal secretarial or litigation support role.

• Working knowledge of state and federal court rules, filing procedures, and calendaring requirements.

• Proven ability to complete e-filings independently and accurately in compliance with court standards.

• Strong document formatting and word processing skills, including preparation of tables of contents and tables of authorities.

• Excellent written and verbal communication skills with a detail-oriented approach to internal and external interactions.

• Strong organizational skills with the ability to manage multiple priorities and meet deadlines under pressure.

• Ability to work effectively in a collaborative team environment; experience supporting corporate attorneys is a plus.