Executive Assistant

Executive Assistant

The Superior Court of Los Angeles County is the largest unified trial court in the United States. The Court's 582 judicial officers and its dedicated workforce of over 4,600 full-time employees serving across 36 facilities work purposefully and seamlessly to achieve the mission to provide equal access to justice to all of Los Angeles County. At the heart of the Los Angeles Superior Court is commitment and collaboration between team members who contribute professional skill sets and meaningful work experiences toward the goal of serving the community at large.

Accessible career paths, a healthy work-life balance, job stability, and comprehensive total rewards including generous pay and benefits, a robust public sector pension, and Court matched 401K/457 individual savings plans, are just some of the values that the Court offers to every member of its thriving workforce. Plan your future with the Superior Court of Los Angeles County connect with us today.

ABOUT THE POSITION

The Executive Assistant provides high-level administrative, operational, and analytical support to a senior executive or the Assistant Presiding Judge, serving as a trusted partner in advancing Court wide priorities and ensuring the smooth operation of executive functions. Working with a high degree of discretion and independence, the Executive Assistant manages complex calendars, coordinates cross-functional projects, conducts research and analysis, prepares executive-level communications, and facilitates informed decision-making on sensitive and confidential matters. The role serves as a critical liaison between executive leadership, judicial officers, court management, and internal and external stakeholders, requiring exceptional organizational ability, communication skills, and sound judgment. Operating under limited direction, the Executive Assistant applies comprehensive knowledge of Court policies, procedures, and operational practices while exercising tact, diplomacy, and professionalism in all interactions. This position plays a key role in maintaining alignment with the Court's mission and strategic plan by anticipating needs, resolving issues proactively, and ensuring timely progress on strategic initiatives. Executive Assistants may provide work direction to other administrative support professionals.

Current vacancies are available within the Court's Finance and Administration department and the Court Technology Services department.

This position may be eligible for partial telework following an initial training period and contingent upon the needs of the Court.

SELECTION REQUIREMENTS

To qualify, you must meet one of the following options at the final filing date of this bulletin:

OPTION I: 60 semester (90 quarter) units from an accredited college or university* and six (6) years of highly responsible** administrative support experience

OPTION II: Seven (7) years of highly responsible** administrative support experience

*To qualify for Options that require educational credentials, you must attach the required documentation to your application. For more information, please visit the Applicant Support page.

** Highly responsible administrative support involves the performance of high-level tasks with a considerable degree of autonomy, judgment, and discretion, typically in support of management or senior executives.

Note: Credit for experience is given based on a 40-hour workweek. Part-time experience is credited on a pro-rate basis (e.g., working 20 hours per week for two months equals one month of experience). Overtime does not count toward additional credit.

DESIRABLE QUALIFICATIONS

• Exceptional organizational and time management skills; ability to manage multiple priorities efficiently.
• Proficiency in Microsoft Office Suite, including Excel, Outlook, Word, PowerPoint, Teams, OneNote, Copilot, search applications and SharePoint.
• Analytical and problem-solving abilities, with a demonstrated capacity to identify issues and develop innovative, technology-driven solutions.
• Experience providing executive-level support within a high-impact, organization-wide environment.
• Excellent written and verbal communication skills.
• Demonstrated ability to manage sensitive and complex situations with discretion, tact, and diplomacy.
• Experience supervising or providing work direction to administrative support staff.

APPLICANT SUPPORT & INFORMATION

Applications must be submitted online. Before submitting your application, carefully review ALL the information detailed on our APPLICANT SUPPORT page linked HERE.

Applicants with disabilities who require reasonable accommodation to participate in the recruitment process may submit a request for accommodation to the email provided below. For additional employment information, please click HERE (Download PDF reader).

WHAT TO EXPECT AFTER APPLYING

This recruitment process will take up to 4-6 weeks to complete. We will notify you of the outcome after each step of the recruitment process, detailed below:

EVALUATION: Qualifying evaluation of education, training and experience based upon submitted application and supplemental questionnaire.

ASSESSMENT: Applicants who best meet job-related qualifications will be invited to participate in the assessment process that may consist of any combination of written, performance, or oral appraisal to evaluate further job-related experience, knowledge, skills, and abilities.

ELIGIBILITY: Applicants who successfully pass each (and all) recruitment steps will be placed on an eligible list which will remain active for approximately six (6) months and may be invited to participate in a selection interview. Other vacancies may be filled using this list.

Questions regarding this posting may be e-mailed to Melissa Robles, Human Resources Manager.

Los Angeles Superior Court is an equal opportunity employer.