Planetary Health Alliance Sr. Administrative Coordinator (Planetary Health Alliance)

Planetary Health Alliance Sr. Administrative Coordinator (Planetary Health Alliance) We are seeking a Planetary Health Alliance Sr. Administrative Coordinator who will provide administrative support and perform general office management duties necessary for the efficient operation of an office, unit or program. This position may provide support for fiscal and budget management for the assigned area and also provide project support to a Dean, Associate Dean, Department Chair, program leadership, or comparable business leaders. The responsibilities of this role require significant collaboration and coordination with others. Responsibilities Plan, support, and organize daily activities of the office, unit, or program. Provide complex administrative, project, and calendar support to a Dean, Associate Dean, Department Chair, program leadership, or comparable business leaders. Manage team and/or assigned leaders’ calendars; plan and schedule meetings and coordinate associated logistics. Support the administration of the department/unit’s budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, and assisting with developing budget projections, and collecting information for budget development. May represent department management in appropriate circumstances within the scope of the position’s responsibility and purview. Independently develop and manage complex and key administrative projects (databases, reports, grant proposals, office workflow, records control, course materials). Coordinate purchasing processes; process various department bills and reconcile accounts. Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for high-level meetings. Record and draft minutes, monitor, and follow up on action items. Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs, and maintenance. May serve as the liaison or office contact with facilities or other service providers. Identify and resolve administrative problems and issues. Analyze operating practices, processes, and procedures (e.g., record keeping systems, forms control, office layout, personnel requirements). Develop and recommend administrative processes/procedures to ensure efficiency in general office operations, interpret and communicate operating policies. Develop and produce reports. Assist with the preparation of presentations. Assist with planning special events/functions, including workshops, conferences, etc. Coordinate preparation, set up, and logistics for department/office events/functions. May perform some non-routine and confidential administrative functions. Coordinate work assignments of students and/or temporary office support, as needed. Perform other related duties as requested. Additional PHA Duties The Planetary Health Alliance (PHA) is a global consortium of over 500 institutions in 80+ countries focused on planetary health. The Sr. Administrative Coordinator will also serve as a principal contact for PHA inquiries via management of PHA’s email account. Support the hiring and onboarding process of new employees, interns, and students, including the generation of job descriptions, Position Posting Forms, and coordination with Human Resources and Information Technologies. Support travel arrangements and reimbursement for the PHA team. As time permits, engage in a technical area of interest to help advance PHA priorities. Minimum Qualifications High school diploma or graduation equivalent. Four years of related experience. Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma, to the extent permitted by the JHU equivalency formula. Technical Qualifications And Specialized Certifications Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint. Technical Skills And Expected Level Of Proficiency Calendar Management — Intermediate Event Coordination — Intermediate Financial Administration — Intermediate Interpersonal Skills — Intermediate Meeting Coordination — Intermediate Office Procedures — Intermediate Oral and Written Communications — Intermediate Organizational Skills — Intermediate Project Management — Developing Report Writing — Intermediate Core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs. Classified Title: Sr. Administrative Coordinator Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: $21.25 - $36.90 HRLY ($58,000 targeted; commensurate with experience) Employment Type: Full Time Schedule: Monday to Friday: 8:30am - 5:00pm FLSA Status: Non-Exempt Location: Hybrid/District of Columbia Department: Planetary Health Alliance (PHA), School of Public Health We value diversity, equity, and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Equal Opportunity Employer. EEO is the Law. (Include link to EEO statement) #J-18808-Ljbffr Inside Higher Ed