Legal Administrative Assistant

Summary The Legal Administrative Assistant (LAA) working in collaboration with and in support of the firm’s strategic initiatives provides a wide range of administrative and clerical support to attorneys and legal teams. This role is essential in ensuring the smooth operation of the firm’s administrative functions and requires a high level of organization, attention to detail, and the ability to manage multiple tasks simultaneously. The LAA collaborates regularly with Legal Support Assistants (LSAs), Legal Executive Assistants (LEAs), and attorneys on various tasks and assignments, ensuring work is properly allocated and completed on time. The role requires flexibility and willingness to work in a fast‑paced environment where multiple projects may need to be prioritized. Projects often require high‑level technical skills with Microsoft Office programs or various types of legal software commonly used in law firms. Location This position is located in our New York office and offers a hybrid work schedule. Responsibilities Provides practice‑specific support to multiple associates, partners, and other attorneys, leveraging knowledge about unique practice tasks, requirements, and functions and can prioritize work accordingly. Drafts, edits, and proofreads legal documents, communications, files, or presentations to ensure accuracy. Oversees the maintenance and organization of electronic and paper filing systems within the firm’s DMS/repositories, ensuring all work products are easily accessible and up to date. Collaborates with other LAAs or LEAs to complete more complex projects or provide administrative support for assigned attorneys, offers mentorship, guidance, and delegation to LSAs as appropriate, and provides key status updates on projects. Organizes and monitors assignments within the firm’s workflow tool, ensuring that administrative tasks are properly allocated and completed on time, such as time entry and expense reimbursements. Oversees billing matters, ensures prebills are processed accurately and timely, serves as a proxy attorney to address billing questions or issues, and initiates follow‑up on final bills. Serves as a trusted advisor for associates, partners, and other attorneys, handling confidential or sensitive matters with discretion and promoting professionalism and exceptional service in all interactions. Desired Skills The candidate must be able to communicate effectively in the native language of the region via e‑mail or voice, take initiative to enhance existing skills and learn additional ones, and have prior experience with Microsoft Office products or legal software such as iManage, Aderant, DocXTools, Innova, etc. The candidate should be able to adapt to application upgrades, use AI‑Powered Tools for document production, review, and case research, show flexibility, work well under pressure, and maintain professionalism. Familiarity with legal terminology, documentation, and best practices for law firms is required, along with strong attention to detail, problem‑solving skills, experience in workflow‑management roles, and proficiency in virtual collaboration tools such as Zoom and Microsoft Teams. Minimum Education High School Diploma or GED. Preferred Education Bachelor’s Degree in legal studies, business administration, or a related field. Minimum Years Of Experience 2 years’ experience working in a legal setting under the supervision of a licensed attorney or office administrator, or within a professional services environment. Essential Job Expectations Effectively communicate verbally and in writing with clients, lawyers, business professionals, and third parties. Produce deliverables, answer phone calls, and reply to correspondence efficiently. Provide timely, accurate, and quality work product. Successfully meet deadlines, expectations, and perform work duties as required. Foster positive work relationships. Comply with all firm policies and practices. Engage in physical and sedentary activity, including working at a computer, participating in virtual conference calls, and attending meetings as needed. Work under pressure and manage competing demands in a fast‑paced environment. Perform all other duties, tasks or projects as assigned. Physical Demands Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Work Environment The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in‑office work, which will be determined in coordination with the hiring manager or supervisor and may be modified by the firm’s discretion in the future. Accommodation Reasonable accommodations may be made upon request to permit individuals with a disability to perform essential functions of the position or to participate in the job selection process. Compensation and Benefits The firm’s expected hiring range for this position is $39.20 – $50.96 per hour depending on the candidate’s geographic market location. Non‑exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws. Compensation is also dependent on experience, skills, education and overall qualifications. A comprehensive package of benefits, including medical, dental, vision insurance, and 401(k), is offered. Equal Opportunity Employment DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. #J-18808-Ljbffr