Office Assistant

Job Title

Hacienda La Puente Unified School District is an equal opportunity employer

Hacienda La Puente Unified School District is named as one of the top 50 employers in California for 2020 and our employees have received a combined 12% salary increase for the 2022-2023 years! Apply now to join our team!

Job Description

Under general supervision of an administrator or supervisor, performs a wide variety of clerical work. Current opening: There are currently multiple part-time and full-time openings (10 months, 15 to 40 hours per week). Salary placement will be on Range 16 of the CSEA Salary Schedule. Initial salary placement for new employees is customarily at step 1 ($21.84 per hour) of this salary range. Optional second language: Some positions in this classification require the ability to speak, read, and write a second language in addition to English, and may require bilingual proficiency for which selective certification may apply (Education Code 45277). Applicant filing information: This recruitment is open to the public. An eligibility list will be established to fill vacancies for full time, part time, evening, summer, and substitute positions throughout the duration of the eligibility list. Eligibility lists typically last for twelve months. Vacant positions are filled from the top three ranks. Pursuant to PC Rule 6.2.10, the eligibility list established for this recruitment may be used for another related classification at the same or lower salary. Note: Answers to the supplemental questions must be submitted with your application. Proof of your highest obtained education must be submitted by the final test part. You may upload the documents to your online application (in the "Attachments" section) or fax them to Maria Murillo at View phone number on click.appcast.io.

Essential Duties

The classification specification does not describe all duties performed by all incumbents within the class. This summary provides examples of typical tasks performed in this classification.

• Enters and calculates data to generate reports.
• Communicates via email, phone, or in person with members of the public, employees, and other individuals providing answers to questions, disseminating or explaining information, receiving information, and addressing routine complaints.
• Retrieves, copies, compiles, collates, laminates, distributes, recycles, and shreds various documents and materials.
• Operates various office machines such as photocopiers, scanners, fax machines, voicemail systems, and personal computers.
• Operates software systems to input data and generate reports.
• Files digital/paper documents, and creates digital/paper file folders.
• Administers routine first aid to students and staff.
• Notifies parents of ill or injured students.
• Answers, screens, and refers telephone calls, and takes messages.
• Stuffs, sorts, and prepares outgoing mail for pickup.
• Prepares correspondence, memos, reports, requisitions, work orders, and other related materials from verbal or written instructions.
• Gathers information from a variety of sources.
• Assists in the preparation of large mailings.
• Opens, time-stamps, and distributes office mail.
• Orders, receives, sorts, distributes and maintains inventory of supplies.

Other related duties may include assisting in enrolling and registering students, and filling out paperwork; dispensing medication according to physician instructions and District policy; providing written and oral translation for non-English speaking individuals; receiving and recording fees, and preparing receipts; and performing other related duties as directed.

Minimum Qualifications

Education: Graduation from high school or evidence of equivalent educational proficiency. Experience: Six months of clerical experience.

Ideal Candidates Will Have

Knowledge of:

• Modern office practices, procedures and equipment.
• Telephone etiquette.
• Filing and record-keeping techniques and systems.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Basic first aid procedures.
• Microsoft Word, Excel, Outlook, and Internet browsers.

Ability to:

• Operate a computer and appropriate software applications.
• Understand and interpret written material, including technical manuals, rules, regulations, instructions, reports, charts, or tables.
• Communicate orally for the purpose of providing and obtaining information.
• Rapidly and accurately type using a computer keyboard.
• Establish and maintain cooperative working relationships with others.
• Manage time and prioritize tasks to meet deadlines.
• Learn and follow policies, procedures, and details of the department.
• Work under the stress of conflicting goals and timelines.
• Listen attentively and comprehend verbal and non-verbal cues.
• Demonstrate diligence in attending to details and quality.
• Understand the importance of attendance, punctuality, and follow through.
• Understand and meet the needs of customers.
• Be trustworthy and responsible for one's own actions.
• Work effectively as part of a team.
• Recognize workplace hazards and follow safety procedures.