Billing Coordinator

Billing Coordinator

Job Category: Finance Requisition Number: BILLI002021

Posted: June 2, 2026

Full-Time On-site Cromwell, CT 06416, USA

Description

Essential Duties And Responsibilities:

• Prepare, review, and submit accurate and timely invoices to funding sources, including Medicaid, managed care organizations (MCOs), school districts, and private payers.
• Monitor accounts receivable aging reports and support follow-up on outstanding balances to promote timely collections.
• Post payments accurately to the accounting system and reconcile payments to bank deposits and remittance advice.
• Investigate, research, and resolve billing discrepancies, denials, and payment variances.
• Maintain organized and complete billing and receivables documentation in compliance with internal controls and audit requirements.
• Perform account reconciliations to ensure billing accuracy and completeness.
• Assist with month-end and year-end closing activities, including revenue recognition and AR reconciliations.
• Support internal and external audits by gathering documentation and responding to billing-related inquiries.
• Identify opportunities for process improvements to increase efficiency and reduce billing errors.
• Collaborate with the finance team member to support the A/R processes by providing client documentation, eligibility information, funding verification, and administrative billing support.
• Communicate effectively with program staff, finance leadership, families, and external funding sources to resolve billing issues.
• Ensure compliance with payer requirements, agency policies, and applicable state and federal regulations.
• Maintain accurate digital and physical filing systems related to billing and receivables.
• Assist with general administrative and finance-related tasks as assigned.
• Perform other duties as needed to support the Finance Department and agency operations.

Skills:

• Strong attention to detail and accuracy
• Effective time management and ability to meet deadlines
• Clear and professional written and verbal communication skills
• Problem-solving and analytical skills
• Proficiency in Microsoft Office, particularly Excel
• Ability to work with accounting and billing software (e.g., MIP, Sage, or similar systems)

Knowledge:

• Accounts receivable and billing processes, including invoicing, payment posting, and reconciliations
• Medicaid, MCO, Medicare, and third-party payer billing requirements
• Nonprofit financial operations and regulatory considerations
• HIPAA and confidentiality standards
• Internal controls and documentation best practices

Abilities:

• Ability to work independently and collaboratively within a finance team
• Ability to analyze billing data and resolve discrepancies
• Ability to maintain confidentiality and handle sensitive financial and client information
• Ability to adapt to changing payer rules, billing procedures, and organizational needs
• Ability to interact respectfully and professionally with diverse populations, including individuals with ASD and IDD and their families

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.