Administrative Assistant

Impact Fire Services is a full‑service fire protection company operating across the United States. We provide installation, maintenance, inspection, monitoring and retrofit of fire safety systems. Benefits of joining Impact Fire Services Competitive compensation Pay is on a weekly cycle, every Friday Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays Company paid short and long‑term disability Immediately vested in our 401(k) company match Full‑time employees participate in our Shared Ownership Program which offers a monetary bonus aligned to the company’s long‑term success. This program fosters an ownership mindset and ensures that every employee meaningfully shares in the success they help create. Exceptional guidance and support from our managers Collaborative culture & environment Robust training opportunities with company reimbursement upon achieving required licensing Apprenticeship programs for fire sprinkler, fire alarm and inspection positions Opportunity to work alongside some of the best talent in the fire protection industry This individual is efficient and comfortable being a member of a team. The ability to multi‑task, while maintaining complex schedules and providing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position. Responsibilities Manage workflow ensuring that deadlines are met, and work is completed correctly Scheduling Inspections for field employees Implement programs as directed by management, and see the programs through to completion Generate memos, emails, and reports when appropriate Respond to questions and requests for information Answer incoming calls and assume receptionist duties Requirements Current use of MS Office Suite (Word, Excel) in a proficient manner Detail oriented and comfortable working in a fast‑paced office environment Exceptional communication skills Superior organization skills and dedication to completing projects in a timely manner. Successful completion of a drug test and pre‑employment background screening is required. MVR checks are required for all driving positions. Employment with an Equal Opportunity Employer (EOE) including disability/veterans. #J-18808-Ljbffr