Executive Assistant - Real Estate

Job Description

Job Description

Executive Assistant - Real Estate

Location: Short Hills, NJ

Salary: $60,000 per year

Position Type: Full-Time (Flexible Hours – Not a 9–5 Role)

The Opportunity

We are seeking a high-level Executive Assistant - Real Estate to support a top-producing, fast-paced luxury real estate broker. This is not an entry-level role; we are looking for a sharp, proactive, solutions-driven professional who thrives in a high-performance environment.

As the broker’s "right hand," you will manage day-to-day operations, client experiences, and field support, ensuring a seamless, white-glove level of service across every touchpoint.

Key Responsibilities

Client & Field Support

• Accompany the broker on property showings, listing appointments, and client meetings.
• Prepare homes for showings (lighting, staging adjustments, and presentation perfection).
• Serve as a professional, knowledgeable point of contact for high-net-worth clients.

Listing & Transaction Coordination

• Organize listing materials, presentations, and necessary documentation.
• Coordinate photography, staging, videography, and marketing timelines.
• Ensure all compliance documents (disclosures, agreements, etc.) are complete and accurate.
• Track transaction milestones and communicate updates with clients, attorneys, and agents.

Operations & Administrative Excellence

• Manage calendars, appointments, and daily priorities with precision.
• Anticipate needs and proactively solve problems before they arise.
• Maintain CRM systems, client databases, and follow-up systems.

Marketing & Brand Support

• Assist with listing launches, social media coordination, and marketing campaigns.
• Coordinate brochures, email blasts, and promotional materials to maintain an elevated brand presence.

Requirements & Qualifications

• License: Must hold an Active New Jersey Real Estate License (Required).
• Experience: 2+ years in real estate, preferably supporting a top-producing agent or team.
• Knowledge: Strong understanding of contracts, transactions, and listing processes.
• Skills: Exceptional organizational skills and tech-savviness (MLS, CRM, digital marketing platforms).
• Communication: Polished and professional written and verbal communication.

Who You Are

• Proactive: You don’t wait for instructions; you anticipate what needs to be done.
• Resilient: You remain calm under pressure and thrive in a fast-paced environment.
• Detail-Oriented: You believe that "the little things" are what make a luxury experience.
• Professional: You are loyal, trustworthy, and maintain a drama-free, client-focused attitude.

Why Join? This is a unique opportunity to work alongside one of the region’s top real estate professionals and gain hands-on experience in luxury real estate, high-level negotiations, and elite client service. If you are looking for a role where you will be challenged and valued—this is it.

Company Description

PrideStaff is a national staffing service founded in 1978 with over 80 locations nationwide. We are currently expanding with a new office in East Hanover and are looking for individuals to share our mission: Consistently provide client experiences focused on what they value most. Professionals who are client service driven, goal orientated, organized and have an internal drive for success possess the qualities to be successful with PrideStaff. Additionally:

•\tClients and candidates consistently rate PrideStaff among the top recruiting firms within the staffing industry based on Net Promoter Score (NPS) data
•\tPrideStaff provides comprehensive training to Staffing Consultants on our proven sales, recruiting and staffing processes
•\tWe help our Staffing Consultants succeed with leading edge recruiting technology and performance improvement programs
•\tWe offer one of the most unique and competitive compensation plans in the Staffing and Recruiting industry

Company Description

PrideStaff is a national staffing service founded in 1978 with over 80 locations nationwide. We are currently expanding with a new office in East Hanover and are looking for individuals to share our mission: Consistently provide client experiences focused on what they value most. Professionals who are client service driven, goal orientated, organized and have an internal drive for success possess the qualities to be successful with PrideStaff. Additionally:\r\n\r\n•\tClients and candidates consistently rate PrideStaff among the top recruiting firms within the staffing industry based on Net Promoter Score (NPS) data\r\n•\tPrideStaff provides comprehensive training to Staffing Consultants on our proven sales, recruiting and staffing processes\r\n•\tWe help our Staffing Consultants succeed with leading edge recruiting technology and performance improvement programs\r\n•\tWe offer one of the most unique and competitive compensation plans in the Staffing and Recruiting industry