Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant with relevant experience to support daily operations and help keep both business and personal priorities organized. This role is well suited for someone who is highly dependable, attentive to detail, and confident managing a wide range of tasks with professionalism and discretion. The ideal candidate can balance competing demands, communicate clearly, and take initiative to keep schedules, records, and follow-up items moving forward efficiently.

Responsibilities:
• Oversee calendars, coordinate appointments, and arrange meetings to ensure schedules remain accurate and well managed.
• Organize travel plans, confirm reservations, and prepare clear itineraries when transportation or lodging is required.
• Create and update reports, spreadsheets, presentations, correspondence, and other administrative materials as needed.
• Maintain orderly digital and paper filing systems so records, documents, and reference materials are easy to access.
• Support expense monitoring by collecting receipts, reviewing invoices, and assisting with routine administrative bookkeeping tasks.
• Prepare meeting agendas, capture notes, and track next steps to help maintain progress on priorities and commitments.
• Monitor deadlines, open items, and project milestones while following up on outstanding tasks in a timely manner.
• Coordinate office supply purchases and communicate with vendors or service providers to support daily operations.
• Handle sensitive information with sound judgment and provide additional personal and administrative assistance, including research, scheduling, errands, and special projects, as needed.• At least 7 years of experience in an administrative, executive support, personal assistant, office coordination, or similar role.
• Strong organizational skills with the ability to manage multiple priorities and adjust quickly as needs change.
• Excellent verbal and written communication skills paired with a detail-oriented and service-focused approach.
• High level of accuracy, attention to detail, and consistent follow-through on assigned work.
• Proven ability to work independently, use sound judgment, and take initiative without close supervision.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Comfortable learning new tools and technology to support administrative processes effectively.
• Demonstrated discretion, reliability, and confidence handling confidential business and personal matters.