Secretary
US Department of Veterans Affairs
Administrative Office Operations
Functions as the primary facilitator and overseer of a complex multiphase administrative office operation. Insure that a high level of efficiency is maintained. Readjust workloads; which includes the workload of those personnel over whom the incumbent has supervisory responsibility. Effective supervisory abilities are required to ensure the interpersonal relations are maintained in such a manner as to efficiently carry out the administrative aspects of the Facilities Management Service Program. Duties include but are not limited to:
- Collects and compiles data on the administrative and managerial aspects of the clerical staff and functions.
- Composes correspondence personally for signature of Chief of Facilities Management Service.
- Distributes materials to service personnel and follows up to ensure that action is completed in accordance with established time limits.
- Maintains contact with personnel from other services regarding services and general information complaints.
- Handles calls personally, giving requested information or taking other action based on knowledge of work flow and organizational policy.
- Initiates calls for information pertaining to administrative and office management matters.
- Maintains the Chief, Facilities Management Service calendar for appointments, meetings, and conferences.
- Schedules conferences, notifies participants, assembles appropriate materials, etc.; attends meetings and prepares minutes.
- Makes all necessary arrangements for official travel performed by the Chief, Facilities Management Service and his administrative staff.
- Support the Chief in the planning of special events, projects, workshops, national conferences and coordination of Task Groups.
- Performs review of all material submitted for supervisor's signature; ensures compliance with policy and procedural requirements.
- Develops and maintains computerized spreadsheets which satisfy various program requirements of the service.
- Inputs all computer purchase orders for the service. The incumbent must be proficient in MACintosh WordPerfect, MACDraft, Excel, MACPaint and the Autocad system
Work Schedule: Monday - Friday 8:00am - 4:30pm
Position Description/PD#: Secretary / PD066330
US Department of Veterans AffairsVacancy posted 2 days ago
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