Administrative Assistant
Engineering Consulting Services
Job Title
Administrative Assistant
Responsibilities
Assist with the administrative tasks associated with a project, including proposal and project registration, invoicing set-up, coordinate project resources, and more.
Limited ability to use ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets.
Interact and collaborate with staff members on a variety of projects, as requested.
Attend project meetings with senior staff and assist with resolutions to administrative problems.
Communicate with client and external team members, as requested.
Assist with preparing invoices and collection efforts.
Limited ability to prioritize tasks to meet project deadlines. Consult with your supervisor to help prioritize tasks on a daily basis.
Beginning to learn project and contract management skills.
Begin to learn how to manage project budgets and the need for change orders.
Qualifications
Required Qualifications & Skills
High school diploma or GED required. Bachelor of Business or related field preferred
0 years of related experience
If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
Excellent oral & written communication skills
Limited project management and contract administration skills
Dependable, self-motivated, responsible and detail-oriented
Ability to multi-task and meet deadlines
Proficient with MS Office (Word, Excel, PowerPoint)
Ability to work effectively in teams, with clients, peers and subordinates, as well as independently
Excellent interpersonal skills
Limited decision making skills
About Us
ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 3,000 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record's Top 500 Design Firms (April 2026), #148 in Engineering News-Record's Top 200 Environmental Firms (October 2025) and #50 in Zweig Group's Hot Firm List (May 2025). For additional information about ECS, visit:
ECS is an Equal Opportunity Employer.
$35k - $60k
...Job Description Job Description Job Overview We are seeking a dedicated and professional Administrative Assistant to join our team. The ideal candidate will be the first point of contact for our clients and visitors, providing exceptional customer service while...SuggestedFull timeWork at officeMonday to FridayShift workBronson Schubert Agency
Edmond, OK23 days ago- ...Mdtc Administrative Assistant/Receptionist Salary Schedule: Schedule D-T Department: Mid-Del Technology Center FLSA Status: Non-Exempt Hours: 7:30-4:00 PM and 235 Day Contract Safety-Sensitive: Yes Position Summary: Serve as the welcoming face of MDTC...SuggestedContract workWork experience placementWork at office
Mid-Del Public Schools
Midwest, OK21 hours ago - ...Job Description Job Description Position Overview We are seeking a highly organized, detail-oriented Administrative Assistant to provide critical support to our Corporate Administrator, executive leadership team, and Bid Division Manager. This role is ideal for...SuggestedWork at office
Ford Audio-Video Systems
Oklahoma City, OK1 day ago - Dana-Farber Cancer Institute seeks an Administrative Specialist I to provide comprehensive administrative support in clinical, academic, and research capacities. Located in Massachusetts, the role involves managing schedules, financial responsibilities, and correspondence...SuggestedWork at office
- ...land of Car is looking for an administrative assistant to join our team in our 4616 NW 39th St, Oklahoma City, OK 73122 office. This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational...SuggestedWork at office
LAND OF CARS
Oklahoma City, OK4 days ago $145k - $165k
...boasts over 30 years of expertise in the power industry. We provide EPC (Engineering, Procurement, and Construction) services and assist in project development. Our experience spans various systems for utility and industrial facilities, including simple and combined cycle...Daily paidFull timeContract workTemporary workWork experience placementFor subcontractorWork at officeLocal areaFlexible hoursShift workMasTec Industrial
Oklahoma City, OK21 hours ago$15.63 per hour
...Administrative Assistant III Edmond, OK 73034 Overview Salary Range $15.63 - $15.63 Hourly Position Type Staff Category OTRS Classified Description Position Classification: Regular, full-time, hourly, non-exempt and benefit-eligible staff position. For...Hourly payFull timeWork experience placementWork at officeMonday to FridayUniversity of Central Oklahoma
Edmond, OK21 hours ago- **Job Posting Title**Administrative Assistant**Agency**805 DEPARTMENT OF REHABILITATION SERVICES**Supervisory Organization**Dept Rehabilitation Services–Oklahoma School For The Deaf**Job Posting End Date**Refer to the date listed at the top of this posting, if available...Full timePart timeWork at officeTrial period
Oklahoma School
Oklahoma City, OK1 day ago - ...Administrative Assistant (Cemetery Services) We are seeking an organized and self‑motivated Administrative Assistant who will be handling clerical duties, coordinating calendars, and organizing meetings. To be successful in this position you should be detail‑oriented,...Full timeWork at office
Carriage Services
Oklahoma City, OK21 hours ago - ...Overview Sunrise Detox: Position Title: Administrative Assistant Sunrise Detox is a premiere center for drug and alcohol detox. Sunrise promises to give you one of the most comfortable medical detox processes available. We believe in creating a different experience where...Hourly payFull timeWork at officeVisa sponsorshipMonday to Friday
Evolve
Oklahoma City, OK4 days ago $22 per hour
...Peabody Properties is seeking an experienced Administrative Assistant for an apartment community located in Dorchester, MA. The role supports the site Management Office by answering calls, handling resident issues, and expediting tasks to appropriate staff. Responsibilities...Hourly payTemporary workWork at officeFlexible hoursPeabody Properties
Oklahoma City, OK22 hours ago$18 per hour
...each week and maintain strict payroll deadlines. Complete time sheets for temporary employees and email to appropriate personnel. Assist with checking in employees, temps, and other staff/vendors before events or concerts. Maintain calendar, arrange appointments, and...Hourly payTemporary workWork at officeNight shiftLegends Hospitality, LLC
Oklahoma City, OK22 hours ago- ...Job Summary This role independently manages administrative support functions for senior management, focusing on efficiency and accuracy. It oversees the coordination of schedules, meetings, and travel arrangements, while also providing reliable information management....Work at officeNight shiftWeekend work
Blueface
Oklahoma City, OK1 day ago $20.5 - $24 per hour
...supports, and career development opportunities. Apply today and earn a $2,0000.00 sign-on bonus (pro-rated for part-time)! Administrative Assistant Multi Services - Watertown Part-time, 32 hours/week with potential to add hours Salary Range: $20.50 - $24.00/hour...Part timeWork at officeRelocation packageAfternoon shiftWayside Youth & Family Support Network
Oklahoma City, OK22 hours ago- ...An Administrative Assistant is a critical role that goes beyond basic admin work—it supports senior leadership, committee activities, and confidential operations. The Administrative Assistant is responsible for providing administrative support to executive leadership...Work at office
Great Plains Bank
Oklahoma City, OK1 day ago - ...Overview Position: Administrative Assistant. Purpose: The Administrative Assistant's primary responsibility is to assist the General Manager and Accounting Department in administrative duties. They will promote the hotel by always maintaining a high level of positive...Temporary workFlexible hours
MARGARITAVILLE RESORT CAPE COD
Oklahoma City, OK1 day ago $21.1 - $49.08 per hour
...community at a time. This is an exciting opportunity to provide administrative support to two Technology leaders within CVS Health's Pharmacy... ...reports, invoices, and purchase requests in a timely manner Assist with onboarding activities for new team members Support team engagement...Hourly payFull timeTemporary workWork at officeLocal areaHispanic Alliance for Career Enhancement
Oklahoma City, OK1 day ago- ...Our associates celebrate lives. We celebrate our associates. Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos...Full timeContract workWork at office
SCI Shared Resources LLC
Spencer, OK4 hours ago $20 - $23 per hour
...Job Description Hartwig Staffing is partnered with a company looking for an Administrative Assistant to join their team! This position pays $20-23/hour DOE Skills & Responsibilities: Take detailed meeting minutes and distribute them as needed Balance...Hartwig Staffing
Oklahoma City, OK1 day ago$18 per hour
...Job Full Description Now Hiring: Administrative Assistant (HR & Accounting Support) Location: Edmond, OK Pay: $18/hr Schedule: Day Shift Company: Express Employment Professionals - Edmond, OK Express Employment Professionals in...Work at officeLocal areaImmediate startShift workDay shiftExpress Employment Professionals
Oklahoma City, OK4 hours ago$15 - $20 per hour
...Administrative Assistant Pay: $15.00-$20.00 per hour (DOE) Location: Oklahoma City, OK 73108 Shift: Monday-Friday | 8:00 AM - 4:30 PM Job Type: Temp-to-Hire Job Order #: 125446 Position Overview We are seeking a detail-oriented...Hourly payTemporary workWork at officeImmediate startMonday to FridayShift workStand-By Personnel
Oklahoma City, OK4 hours ago- ...About the job Administrative Assistant ADMINISTRATIVE ASSISTANCE- $15/Hr Hours: 8:00am - 5:00pm (Monday - Friday) Job description This is a front desk position that is the first friendly face our customers see. This person will assist with a...Monday to Friday
A1 Professional Talent Service
Oklahoma City, OK4 days ago $37.44k
...Freedom Financial Partners is hiring an Administrative Assistant to support Financial Advisors with client service, marketing and administrative support in a growing practice. This role is ideal for someone who enjoys meaningful client work, variety in their day...Work at officeInsight Global
Oklahoma City, OK4 days ago- ...Administrative Assistant II Positions in this job family are assigned responsibilities for providing administrative support to program areas and support functions or serve as an assistant to or provide administrative support to an administrator or an official. This...Work at office
State of Oklahoma
Oklahoma City, OK2 days ago $21.63 per hour
...We are hiring immediately for a full time ADMINISTRATIVE ASSISTANT position. Location : Moore Public Schools - 1500 Southeast 4th Street, Moore, OK 73160. (Openings at other locations within school district available) Note: online applications accepted only...Hourly payDaily paidFull timePart timeLocal areaImmediate startRemote workMonday to FridayCompass Group
Moore, OK2 days ago$54.5k - $90.8k
...Administrative Assistant 4 At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at...Work at officeRemote workFlexible hoursShift workNorthrop Grumman
Oklahoma City, OK1 day ago$36.1k
...positive work environment. This position provides high-level administrative support to executives or senior management, managing schedules... ...operations. It will also handle basic office administrative duties and assist with the day-to-day duties to make the office run smoothly....Work at officeMonday to FridayUniversity of Oklahoma
Oklahoma City, OK21 hours ago- ...HOPE Community Services, Inc. Administrative Assistant HOPE Community Services, Inc. is a leading outpatient treatment provider in south Oklahoma City. We provide compassionate trauma informed care to individuals whose lives have been impacted by mental health and...
Hope Community
Oklahoma City, OK2 days ago - ...Role Summary The Administrative Assistant greets visitors entering the agency, ensures that visitors are logged in and out and answers incoming calls to the main phone line. This role is responsible for completing administrative tasks such as copying, scanning, filing...Work at officeLocal area
The Community Group
Oklahoma City, OK1 day ago - ...Administrative And Receptionist Duties Performs administrative duties and advanced level receptionist duties within the agency. Assists with electronic health record entry and wellness & community connections. Answers phones, greets visitors/staff coming to area, supports...Work at office
Red Rock BHS
Oklahoma City, OK1 day ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Assistant. Be the first to apply!
- administrative assistant/recruiting Oklahoma City, OK
- team administrator Oklahoma City, OK
- administrative assistant Oklahoma City, OK
- administrative assistant work online from home Oklahoma City, OK
- operations assistant manager Oklahoma City, OK
- administrative assistant logistics Oklahoma City, OK
- temporary admin assistant Oklahoma City, OK
- property management administrative assistant Oklahoma City, OK
- operations administrative assistant Oklahoma City, OK
- business assistant Oklahoma City, OK