CNO Administrative Assistant/Staffing Coordinator

Job Description

Job Description

Glendora Hospital is proud to be part of College Hospitals and is expanding rapidly. We are dedicated to the highest quality of customer services delivered with a sense of warmth friendliness and organizational pride. Become part of a team that provides a respectful environment, flexibility, a tight knit group and autonomy to utilize your knowledge and experience.

Job Summary

The Nursing Administration Assistant:

• Provide administrative support to the Chief Nursing Officer and Nursing Administration Department.

• The Nursing Administrative Assistant completes a variety of special projects and prioritizes information/requests directed to Nursing Administration.

• Performs a wide variety of complex duties requiring a high degree of accuracy and independent judgment.

• Organizes and controls the flow of work in order to accomplish objectives in an expeditious manner.

• Coordinates meetings and activities of the CNO and manages their committees to include, but not limited to, assisting with organization of educations, notice of meetings, agendas, consolidation and/or preparation of materials for consideration, physical and logistical arrangements, minutes and transcripts.

• Licensed LVN's Encouraged to apply.

Staffing Coordinator:

• Innovation scheduling Staffing Module Software experience is highly preferred.

• Experience: Minimum of 1-3 years of staffing preferred. Prior clerical, administrative support, or human resources experience in a healthcare environment preferred.

• Ensures prompt, complete, and accurate reports of nursing hours, variance reports, and other reports as required on a monthly basis.

• Meets regularly with Nurse Management Personnel to determine any changes in staffing needs due to changes in patient acuity or workload.

• Provides all nursing staff with scheduled work hours.

• Monitor/audits and calculates employee time cards.

• Maintains an employee attendance log.

• The Nurse Scheduling Coordinator pre-schedules part-time and per diem staff members to fill existing or anticipated scheduling needs.

• Pre-schedules staff who have made themselves available for extra time or overtime after part time and per diem availability has been exhausted.

• Maintains records of staffing variance per unit (Labor Report).

• Utilizes position control and flexible staffing budgets to provide the most cost-effective staffing while maintaining quality of care.

Placement in the pay range is based on multiple factors including, but not limited to, relevant years of experience and qualifications. In addition to base pay, there may be additional compensation available for CHLB/Glendora Hospital roles, including but not limited to shift differential and other special pay practices, etc. The posted compensation for the position is a reasonable estimate that extends from the lowest to the highest pay that CHLB/Glendora Hospital in good faith believes it might pay for this particular job, based on the circumstances at the time of posting.