Administrative Assistant II

Administrative Assistant II

Alluvionic is seeking dedicated individuals like you to support our mission in providing exceptional services to the US Marshals. Don't miss out on the chance to be a part of something meaningful.

Alluvionic is currently seeking an Administrative Assistant II who shall assist the United States Marshals Service (USMS) management and other staff members in all office activities and operations as assigned. The individual shall provide program support including administrative and clerical services in accordance with program requirements. Must be a U.S. Citizen Clearance Required: Yes Obtain a Public Trust This is an onsite position

Responsibilities and Duties:

• Serve as the primary point of contact, representing executives to internal and external stakeholders professionally and courteously.
• Arrange domestic and international travel, ensuring accuracy and compliance within the automated travel system.
• Prepare and coordinate meeting materials, including agendas, presentations, briefing books, and follow-up documentation.
• Organize and support VIP visits, events, and other specialized activities in support of U.S. Marshals Service operations.
• Collect, review, and analyze data to prepare reports, briefing materials, and executive summaries.
• Manage assigned special projects from planning through successful completion.
• Draft, edit, and prepare correspondence, including letters, memos, and emails, ensuring accuracy and professionalism.

Qualifications and Skills:

• High school diploma or equivalent.
• Two (2) years of specialized experience performing comparable executive-level administrative duties.
• Strong organizational skills with the proven ability to manage multiple priorities and meet deadlines with precision.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• Proactive, solution-oriented mindset with the ability to anticipate needs and recommend improvements.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Preferred Qualifications:

• Associate of Applied Science (AAS) in Administrative Assistance / Executive Assistant
• Prior experience supporting executives in a federal government agency or related environment.

Benefits:

• 10 PTO days, plus 5 additional days on your 10th hire anniversary
• 3 Sick/Base Closure (SBC) days
• 11 paid holidays plus 1 floating holiday
• 8 hours per calendar year for Volunteer Time Off (VTO) to support a 501(c)(3) non profit organization of your choice
• Health insurance through United Healthcare 50% premium paid by employer (note: employer contribution does not apply to dependents)
• Health Savings Account through Optum Bank
• Vision and dental insurance through Guardian
• Long-term and short-term disability insurance (paid fully by the company)
• 25k employer paid AD&D & life insurance (with buy-up options for additional coverage)
• 401(k) retirement plan with 100% company match up to 4% of employee's gross salary
• Annual incentive pay opportunity
• Tuition reimbursement up to $2,500 annually (after 6 months of employment)
• Employee referral bonus of $500 per our company handbook
• Employee Assistance Program (EAP)
• Professional organization membership (after 6 months of employment)
• Paid professional certification (after 6 months of employment) up to $2,500
• Workers' compensation (paid fully by the company)
• 100% employer paid IDShield membership
• Milestone awards at 1 year, 3 years, 5 years, etc.
• On-site notary for headquarters employees
• Multiple company celebrations

Who We Are:

Alluvionic is a woman-owned, 8(a) certified solutions provider of project management and process improvement services. We offer a wide range of products and services including extensive enterprise Process Improvement, CMMI (Capability Maturity Model Integration), CMMC (Cybersecurity Maturity Model Certification), PMO (Project Management Office), and ERP (Enterprise Resource Planning) implementations for clients in various industries, providing Project Assurance for every project.

We pride ourselves in being a Registered Provider Organization (RPO) with the CMMC Accreditation Body.

What It's Like to Work at Alluvionic:

Working at Alluvionic means being surrounded by helpful and brilliant people who want to support your career growth. We are a company that puts people first and will help you get where you want to go. When we make mistakes, we own them, fix them, and improve our processes so we do better next time. We work hard and never forget to have fun, especially at happy hour.

Alluvionic is an authorized DoD SkillBridge Partner Organization. The DoD SkillBridge program is an opportunity for servicemen & servicewomen to complete an internship during the last 180 days of service to gain valuable civilian career experience.