Accounting Analyst

Job Description

Job Description

The Arizona Commerce Authority (ACA) is the state's leading economic development organization with a streamlined mission to grow and strengthen Arizona's economy.

The ACA uses a three-pronged approach to advance the overall economy: recruit, grow, create – recruit out-of-state companies to expand their operations in Arizona; work with existing companies to grow their business in Arizona and beyond; and partner with entrepreneurs and companies large and small to create new jobs and businesses in targeted industries.

ABOUT THE ROLE:

The Accounting Analyst supports financial management, grant administration, and compliance activities. This position ensures financial transactions, reimbursements, invoices, purchase orders, and supporting records are accurate, timely, properly documented, and compliant with organizational, state, federal, and funding requirements.

The Analyst applies GAAP, fund-accounting concepts, and investigative accounting practices to reconcile financial activity, analyze expenditures, identify discrepancies or risk indicators, and maintain audit-ready records for funded programs.

This is a hybrid position based in Phoenix, Arizona. Base compensation for this role is between $65k—$80k, depending on experience. 

PRIMARY RESPONSIBILITIES:

• Process and track invoices, purchase orders, reimbursement requests, payment packets, and other financial transactions related to funds assigned to them, in accordance with established policies, budget controls, and funding requirements.
• Provide guidance on documentation, expense coding, reimbursement, procurement, and financial compliance requirements.
• Monitor program expenditures, labor costs, funding caps, required allocations, and subrecipient or consultant financial activity.
• Serve as a liaison among accounting, procurement, program managers, executive leadership, consultants, subrecipients, vendors, and funding partners.
• Assist with budget revisions, payment requests, financial reports, and compliance documentation for internal and external stakeholders.
• Review subrecipient, subgrantee, vendor, and program financial reports for compliance with grant agreements, contracts, procurement requirements, and applicable funding terms.
• Conduct detailed transaction and documentation reviews to identify coding errors, duplicate payments, missing support, unusual activity, budget variances, or other financial and compliance risks.
• Document findings, communicate concerns, and assist with corrective actions, follow-up monitoring, and process improvements.
• Support internal and external audits, financial reviews, regulatory reporting, and document requests.
• Maintain organized, complete, and audit-ready electronic files, including SharePoint documentation, financial records, templates, and reporting materials.
• Assist in developing and improving procedures, templates, workflows, and internal controls that support accurate and transparent financial management.

COMPETENCY, EDUCATIONAL & EXPERIENCE REQUIREMENTS: 

• Bachelor's degree in accounting, finance, business, public administration, or a related field; or an equivalent combination of education and experience.
• Minimum three (3) years of proven experience in accounting, financial analysis, auditing, grant administration, procurement, compliance, or a related field.
• Working knowledge of GAAP, reconciliations, financial controls, expense coding, payment processing, and financial reporting.
• Demonstrated ability to analyze financial records, research documentation, identify discrepancies, and resolve accounting, payment, budget, or compliance issues.
• Strong analytical, investigative, reconciliation, organizational, and problem-solving skills with close attention to detail.
• Ability to independently manage multiple deadlines and priorities in a changing environment.
• Successful record of managing multiple projects with demonstrated ability to work independently in rapidly changing environments; demonstrated ability to work under pressure and within tight deadlines.
• Excellent verbal, written and interpersonal communication skills; a highly collaborative team approach to work.
• Proficiency in Microsoft Office, particularly Excel, and experience using accounting, financial-management, document-management, or web-based systems, e.g., SharePoint.

HIGHLY PREFERRED SKILLS, ABILITIES & QUALIFICATIONS:

• Experience with federally or state-funded programs, subrecipient monitoring, reimbursement-based funding, grant compliance, or pass-through funding.
• Knowledge of OMB Uniform Guidance, 2 CFR Part 200, Single Audit requirements, and federal cost principles.
• Familiarity with fund-accounting or governmental systems such as Abila MIP, AZ360, E-Civis, Ready.net, or similar platforms.
• Experience using SharePoint, Salesforce, or comparable document-management and CRM systems.
• High detail orientation and able to attend closely to minor issues and questions, and with focus on accuracy and completeness.
• Ability to effectively cope with change, can shift gears comfortably, can decide and act without having the total picture, comfortably handles risk and uncertainty.
• Dependable -- more reliable than spontaneous.
• Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction.
• Forward Thinking – can anticipate the implications and consequences of situations and take appropriate action to be prepared for possible contingencies.