Budget/Administrative Assistant

Program Analyst

The WFS FRA Budget and Administrative Assistant supports the SWA Forward Repair Activity by performing comprehensive budget tracking, accounting support, and administrative duties. This position requires an active Secret clearance.

Locations may vary around Southwest Asia (Iraq, Kuwait, etc)

Meaningful Work and Impact The Budget and Administrative Assistant ensures the accurate tracking, documentation, and reporting of financial data related to program activities. The role focuses on budget execution, expenditure monitoring, and maintaining accurate accounting records to support program operations.

• Track program budgets, expenditures, obligations, and funding actions to ensure proper financial oversight.

• Prepare routine and ad hoc budget reports, expenditure summaries, and trend analyses.

• Maintain historical records of Customer Tracking Numbers (CTNs) and verify accuracy of funding documentation.

• Review contract modifications for funding additions, de-obligations, and fund transfers.

• Apply accounting principles to analyze transactions, reconcile accounts, and ensure accuracy of financial data.

• Maintain or oversee financial records including disbursements, expenses, income, and other accounting activities.

• Prepare balance sheets, profit and loss statements, and other standard accounting reports.

• Support maintenance and improvement of accounting systems to ensure timely recognition of financial transactions.

• Manage daily personnel accountability and oversee personnel in-/out-processing.

• Track government and GDIT training records for assigned personnel.

• Assist staff with travel authorizations, vouchers, and expense reporting.

• Ensure strict compliance with organizational accounting and auditing procedures.

• Perform additional duties as assigned.

Qualifications

• High School diploma + 7 years relevant experience– OR BA/BS + 2 years– OR AA/AS + 4 years

• Active Secret security clearance

• Valid U.S. passport with at least 2 years before expiration and 4 or more blank pages

• Ability to pass CRC to deploy

• Valid U.S. driver's license and international driver's permit (AAA)

• Proficiency with Microsoft 365 / Microsoft Office Suite

Required Skills

• Strong budget tracking and financial recordkeeping experience

• Proficiency in Microsoft Office applications

• Excellent organizational and administrative skills

• High accuracy and attention to detail

• Ability to manage multiple tasks and maintain accountability records