Executive Assistant

Administrative Functions Assist the Administrator in planning, developing, organizing, implementing and directing the day‑to‑day functions of the facility, its programs and activities. Assist in the development and implementation of written policies and procedures that govern the operation of the facility. Develop and maintain written job descriptions for each staff position in accordance with the Americans With Disabilities Act, OSHA, and other pertinent laws governing job positions. Review with the Administrator. Assist department directors in the development and use of departmental policies and procedures, and establish rapport among departments so that each can realize the importance of teamwork. Assist in establishing policies that govern the resident’s right to quality of life and care as defined by the resident’s comprehensive assessment and care plan. Review the facility’s policies and procedures periodically, at least annually, and make recommendations to the Administrator to assure continued compliance with current regulations (e.g., ergonomics, air quality, etc.). Interpret the facility’s policies and procedures to employees, residents, family members, visitors, government agencies, etc., as necessary or instructed. Ensure that public information (policy manuals, etc.) describing services provided in the facility is accurate and fully descriptive. Ensure that all employees, residents, visitors, and the general public follow established policies and procedures. Assume administrative authority, responsibility, and accountability of directing activities and programs of the facility. In the absence of the Administrator, represent the facility at and participate in top level meetings. Represent the facility in dealings with outside agencies, including government agencies and third‑party payers, or provide an authorized representative of the facility when unable to attend such meetings. Make written and oral reports and recommendations to the Administrator concerning operation of the facility. Recommend to the Administrator changes in overall organization structure. Coordinate the facility’s services and activities with department directors. Review and approve implementation of new procedures and organizational plans within each department. Assist the Infection Control Coordinator, and/or Committee, in identifying, evaluating, and classifying routine and job‑related functions to ensure that tasks involving potential exposure to blood or body fluids are properly identified and recorded. Make weekly inspections of the facility to assure that established policies and procedures are being implemented and followed. Report findings to the Administrator. Participate in facility surveys (inspections) made by authorized government agencies. Review and develop a plan of correction for deficiencies noted during survey inspections and provide a written copy of such plan to the Administrator for his or her review and approval. Review with ombudsman personnel as required. Maintain an adequate liaison with families and residents. Maintain a good public relations program that serves the best interest of the facility and community alike. Assist in setting the tone and atmosphere of the facility. Act on behalf of the Administrator during his or her absence. Ensure that appropriate policies and procedures are followed when conducting background checks and when providing information to the Nurse Aide Registry. Personnel Functions Assist in recruitment and selection of competent department directors, supervisors, consultants, and other auxiliary personnel. Make recommendations to the Administrator. Ensure that appropriate identification documents are presented prior to employment of personnel and that appropriate documentation is filed in the employee’s personnel record in accordance with current regulations mandating such documentation. Delegate administrative authority, responsibility, and accountability to other staff personnel as deemed necessary to perform their assigned duties. Work with the facility’s consultants as necessary and implement recommended changes as approved by the Administrator. Consult with department directors concerning operation of their departments to assist in eliminating or correcting problem areas, and/or improving services. Report findings and solutions to the Administrator. Ensure that an adequate number of appropriately trained professional and auxiliary personnel are on duty at all times to meet the needs of the residents. Assist in standardizing methods in which work will be accomplished. Assist in scheduling department working hours, personnel, work assignments, etc., as necessary or required. Review salary and benefit packages and make recommendations concerning employee promotions, demotions, transfers, shift changes, salary increases, etc. Assist in establishing the facility’s vacation schedule as necessary or required. Review and check competence of workforce and make necessary adjustments or corrections as instructed by the Administrator. Provide counseling and discipline to personnel as requested or as may become necessary. Ensure disciplinary action is administered fairly and without regard to race, color, creed, national origin, age, sex, religion, handicap, or marital status. Terminate employment of personnel when necessary, documenting and coordinating such actions with the Administrator and/or the Personnel Director. Schedule and participate in departmental meetings. Serve as liaison to the Administrator, medical staff, and other professional and supervisory staff. Maintain an excellent working relationship with the medical profession and other health‑related facilities and organizations through formal working and transfer agreements. Benefits Benefits eligibility for some benefits depends on full‑time employment status. For benefit details check us out here: Disclaimer: Pay rates are competitive and determined by various factors. Please note that any rates labeled as “estimated” are provided by third‑party job boards and may not accurately reflect the actual pay rates. EEO and Equal Opportunity We are a provider of skilled nursing and rehabilitative services and offer a work environment where our teams are empowered to achieve superior clinical outcomes and high resident/family satisfaction ratings. We develop and support our employees so they can deliver a dignified and positive experience to our residents. We strive to achieve these objectives by living our core values of Customer Second, Accountability, Passion for Learning, Intelligent Risk Taking, Celebration and Ownership. Our mission is, through moments of truth, to dignify long term and assisted care in the eyes of the world. We are an equal opportunity employer committed to ensuring that all conditions and privileges of employment, including recruitment, hiring, evaluation, transfer, promotion, discipline, determination of compensation and/or benefits, and termination of employment for all job classifications, are based on qualifications and work record. No employment decision is made, nor do we discriminate, on the basis of race, color, religion, creed, sex/pregnancy, sexual orientation, gender identity, gender expression, age, national origin, ancestry, citizenship, veteran status, or disability. #J-18808-Ljbffr Ensign Services