Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support fund administration, grant processing, and daily operational coordination in Atlanta, Georgia. This Long-term Contract position is ideal for someone who is organized, detail-oriented, and comfortable managing documentation, donor communications, and record updates across multiple administrative workflows. The role will contribute to efficient service for donors, fund advisors, and grantee organizations while helping maintain accurate files and timely follow-through on requests.

Responsibilities:
• Coordinate the setup of new funds by preparing required documentation, monitoring completion status, creating advisor records, and issuing onboarding communications.
• Manage fund closure activities by collecting completed forms, confirming outstanding payments are resolved, and updating internal records to finalize account status.
• Handle modifications to existing funds by distributing documents for signature, organizing supporting materials, and entering approved changes into the appropriate systems.
• Provide fund statement support for agency fund advisors by responding to requests and ensuring statements are delivered accurately and on time.
• Complete verification outreach with organizations submitting banking details for payments, safeguard related documentation, and route confirmed information to the payables team.
• Support manual grant administration by tracking tasks in workflow tools, maintaining accurate records, and assisting with donor-directed grant processing.
• Help coordinate annual distribution activities by monitoring project progress, researching fund details, and supporting follow-up related to scheduled payments.
• Respond to incoming calls from donors and grantees, address routine grant-related questions, and elevate more complex issues when appropriate.
• Assist with grant award letter distribution, update recipient address information in relevant platforms, and perform data cleanup through direct outreach to grantee organizations.
• Process daily tax receipt documentation by gathering required approvals, maintaining organized records, and contributing to other shared services tasks as assigned.