Estimator - HVAC

HVAC Estimator

Location: Southeast, FL (serving tri-county area Broward, Miami-Dade, and Palm Beach counties)

About Us

Air Force HVAC has been a trusted name in South Florida for over 5 years, delivering reliable residential HVAC service, installation, and maintenance across Broward, Miami-Dade, and Palm Beach counties. Our slogan, "Your Home, Our Mission," guides everything we do.

We are on track to grow 8x year-over-year at the top line as we expand our technician team, client base, and service offerings. To achieve this ambitious growth, we are seeking a detail-oriented HVAC Estimator to help us price jobs accurately, win business, and protect margin as we scale.

The HVAC Estimator is a customer-facing role responsible for evaluating job sites, scoping HVAC systems, and building accurate, competitive proposals across residential and light commercial work including VRF, VAV, and commercial rooftop/split units. This role depends on real field service experience: the estimator's ability to catch scope issues, anticipate installation challenges, and price a job correctly comes directly from having done the work themselves.

Accuracy, speed, and credibility with customers are non-negotiable in this position.

Key Responsibilities

Estimating & Proposal Development

Conduct on-site assessments to evaluate scope, access, and system requirements for installs, replacements, and repairs

Develop accurate, detailed estimates across residential and light commercial systems, including VRF, VAV, rooftop units, and commercial split systems

Price jobs using company pricing structures, material costs, and labor and margin targets

Prepare "good, better, best" proposal options tailored to customer needs and budget

Incorporate maintenance agreements, indoor air quality solutions, and financing options into proposals where applicable

Technical Scope & Field Knowledge

Apply hands-on field service background to accurately identify scope, code/permitting considerations, and installation challenges before they surface on the job

Review plans, specs, and load calculations as needed to size systems correctly

Coordinate with the GM, dispatch, and field technicians to clarify scope questions during install or service

Flag scope creep and prepare change orders for approval

Sales & Customer-Facing Performance

Present proposals directly to customers, explaining recommendations in clear, honest terms

Build trust and rapport with customers to drive strong close rates and referrals

Follow up on outstanding proposals to move them to close

Systems & Reporting

Maintain accurate, complete estimate records, job notes, and photos in HouseCall Pro

Track conversion rates, average ticket, and estimate turnaround time

Communicate estimate status and job scope clearly to the GM and field team

Experience & Skills

Minimum 35 years of HVAC estimating experience (more preferred)

MUST have HVAC field service experience, both commercial and residential

Strong knowledge of VRF, VAV, and commercial HVAC systems in addition to residential

Proven ability to build estimates that close and protect margin

Proficient in Jobber and/or HouseCall Pro

Comfortable presenting proposals directly to customers

Highly Preferred

Commercial installation/service background (VRF, VAV, rooftop units)

Track record of strong close rates as an estimator or in a field sales capacity

Personal Attributes

Detail-oriented and accurate, even under deadline pressure

Takes pride in getting the scope and the numbers right the first time

Strong communicator with customers and teammates alike

Reliable, accountable, and self-directed

Motivated by performance-based compensation

Compensation & Benefits

Base Salary: $65,000 - $85,000 (based on experience)

Health, Dental, and Vision benefits

PTO + Sick days

Company vehicle (if applicable)

Strong growth trajectory within a rapidly scaling company

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