Program Director

Job Description

Job Description

TITLE: Program Director
REPORTS TO: Club Director
FLSA STATUS: Salaried Non-Exempt


Summary: Reporting to the Club Director (CD), the Program Director (PD) manages overall Club programming, ensuring the training and programming is disseminated to all program staff. The Program Director assumes responsibilities of the Club Director in her/his absence. Essential Duties and Responsibilities:
Program Leadership

• Assist CD with club plans.
• Develops and manages all programs assigned to ensure compliance with BGCT policies.
• Assist CD with interviewing, hiring and evaluating unit program staff and volunteers.
• Support and train unit program staff for assigned program area.
• Provides for the daily, on-the-job training needs of program staff.
• Assures that programs meet standards of Boys & Girls Clubs of Toledo and Boys & Girls Clubs of America and are reflective of all core areas of program.
• Coordinates program planning efforts of all departmental instructors.
• Receives requisitions and procures supplies necessary for program implementation.
• Monitors membership/registration processes so as to ensure their accuracy.
• Prepares weekly, monthly, and annual membership reports.
• Assures communication with members whose cards have expired.
• Monitors staff attendance and maintains employee time sheets for submission to Administrative office.
• Plans and coordinates building displays and bulletin boards.
• Plans, coordinates and runs building special events.
• Schedules and coordinates field trips and out of building games for teams and leagues.
• Periodically drives the BGCT minibus when needed.
• Counts monies and verifies with daily cash report.
• Coordinates internal promotion of Club activities.
• Coordinates member recognition systems and maintains accurate records.
• Relieves departmental instructors for break periods as necessary.
• Assumes miscellaneous building maintenance duties including:

minor repairs

• Assumes other duties as directed by Club Director or Administration.

In addition to the preceding duties for which the Program Director has primary responsibility, the PD consults with and aids the CD with the following:

• Club discipline and guidance system including record keeping.
• General supervision of building.
• Communication with parents.
• Interviewing of prospective employees.
• Promotional duties in schools and community.
• Compliance with safety and emergency procedures.

Partnership Development

• Develop partnerships with parents, community leaders and organizations.
• Responsible for daily meal reports with our food delivery partner.

Marketing and Public Relations

• Develop and maintain public relations to increase the visibility of programs, services and activities within the Club and community.
• Coordinate outside resources and experiential learning opportunities to enhance programs.
• Conduct tours and host club visits and/or community events.

ADDITIONAL RESPONSIBILITIES:

• Work with staff on special events to conduct programs in all departments.
• Exercise authority in problems relating to members; utilize guidance and discipline plan.
• Assume other duties as assigned.

Qualifications and Experience:

• The successful candidate will have a bachelor’s degree from an accredited college or university. A minimum of five years’ work experience in a Boys and Girls Club or similar organization planning and supervising activities based on the developmental needs of young people.
• Demonstrated ability in working with young people, and parents.
• Strong communication skills, both oral and written.
• Proficient in Microsoft Office and Internet usage.
• Ability to interview, hire, train, supervise, and motivate staff.
• Strong