Office Administrator

About the Company

Pixels on Target builds high-performance thermal imaging systems that push the limits of whats possible at the edge. We combine advanced sensing, embedded systems, and AI/ML to deliver real-time intelligence in the most constrained environments. Our focus is speed, performance, and delivering systems that workreliablywhen it matters most.

About the Role

Were looking for a highly organized and proactive Office Administrator who thrives in a fast-paced engineering environment. This role is critical to keeping daily operations running smoothly across office management, coordination, logistics, and administrative support. You will work closely with leadership, engineering, operations, and external vendors to ensure the office functions efficiently and professionally. This is a hands-on role for someone who takes ownership, solves problems quickly, and can manage multiple priorities with minimal oversight.

Responsibilities

• Manage day-to-day office operations, ensuring a productive and organized work environment.
• Coordinate office supplies, equipment, facility needs, etc.
• Support scheduling, meeting coordination, travel arrangements, and calendar management for leadership and teams.
• Handle incoming communications, mail, shipments, and office logistics.
• Assist with onboarding activities for new employees, such as workspace setup and administrative coordination.
• Maintain organized records, documentation, and filing systems.
• Coordinate company events, team lunches, customer visits, and internal meetings.
• Support procurement activities, purchase orders, and invoice tracking.
• Assist HR and operations with administrative processes.
• Track and manage office budgets, subscriptions, and recurring operational expenses.
• Serve as a point of contact for employees, vendors, and visitors.
• Help improve operational workflows and administrative processes as the company scales.
• Support special projects and cross-functional initiatives as needed.

Required Skills

• Bachelor's Degree
• 3+ years of experience in office administration, operations, executive support, or similar administrative roles.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, Google Workspace, and common business productivity tools.
• Experience coordinating vendors, facilities, travel, and office logistics.
• Ability to manage competing priorities in a fast-moving environment.
• High level of professionalism, discretion, and reliability.
• Strong problem-solving skills and ability to work independently.
• Comfortable working in a technical or engineering-driven organization.
• Positive, proactive attitude with a strong ownership mindset.
• Experience supporting growing startups or fast-paced teams is a plus.

Work Eligibility

Must be a U.S. Citizen or U.S. Permanent Resident (Green Card holder).