Executive Assistant

Executive Assistant

Realty of America Chicago, IL (HQ)

Full-Time | In-Office

Realty of America is seeking a highly organized, proactive, and dependable Executive Assistant to support daily operations across our growing real estate brokerage and related business divisions. This role is fast-paced and dynamic, requiring excellent communication skills, strong attention to detail, and the ability to manage multiple priorities with professionalism.

Responsibilities

• Manage calendars, appointments, meetings, and travel logistics
• Organize and respond to emails; draft professional communications
• Prepare agendas, presentations, reports, and meeting notes
• Maintain organized digital files, documentation, and task trackers
• Serve as a liaison between leadership, staff, agents, and partners
• Support operations for departments including real estate, title, and real estate education
• Track deadlines, project updates, and follow-ups to ensure timely execution
• Provide excellent customer service and clear communication internally and externally
• Assist with planning, research, and coordination of ongoing company initiatives

Requirements

• 24 years of experience as an Executive Assistant or high-level administrative role (real estate a plus)
• Strong written and verbal communication skills
• Highly detail-oriented, organized, and reliable
• Ability to multitask and manage competing deadlines
• Professional, confidential, and solutions-oriented
• Proficiency in Google Workspace, Microsoft Office, and modern scheduling tools

Ideal Candidate

• Thinks ahead and anticipates needs
• Thrives in a fast-paced, evolving environment
• Brings strong customer service and interpersonal skills
• Spanish preffered
• Keeps operations running smoothly behind the scenes
• Enjoys taking ownership and supporting organizational growth

Compensation

• Competitive salary based on experience
• Opportunities for advancement within a rapidly expanding brokerage
• Additional benefits discussed during the interview process