Team Assistant - New York

Executive Assistant

The purpose of this role is to provide a wide range of efficient and effective professional and value adding executive and administrative support and service to senior members of the 17Capital London team. Through a highly proactive and organised approach, you will be key in enabling senior team members to focus their time according to their business priorities.

Please note this is a temp to perm opportunity.

Roles and Responsibilities

Diary management

• Extensive diary management for all meetings and travel (including international)
• Arrange all internal and external business meetings including applicable client, supplier and third-party events and meetings, business lunches, team away days etc
• Responsibility for event coordination such as logistics, liaising with external providers, technology, catering, communications, agendas, supporting documents, notes and follow ups as required
• Meet and greet clients and external visitors as and when required
• Responsible for logging all data (meetings, calls) in the CRM system and for maintaining consistent data accuracy.

Travel management

• Organise all aspects of travel & itinerary arrangements for when the senior executives travel
• Co-ordinate visa requirements/foreign currency

Correspondence management

• Regular liaison and develop relationships with clients and their executive support as appropriate to ease diary management, e.g. relationships with recruiters, suppliers, clients, third parties

Other

• Expense management, retaining paperwork and processing credit card statements and receipts
• Secondary support to cover other EA's as and when required
• Support event management of Company events as and when required
• The above responsibilities list includes key duties but the role is not limited to those listed

Skillset Required

Excellent organisational skills with the ability to plan and organise work and juggle conflicting priorities

Attention to detail in every aspect of work

Ability to cope under pressure and meet deadlines when required

A strong communicator, both written and spoken

Ability to build and maintain successful relationships at all levels both internal and external

Ability to analyse problems and identify potential solutions using strong judgement

Capable of identifying, designing and delivering process efficiencies

Quick to identify issues and dependencies that might affect successful delivery of objectives, utilising innovative and creative thinking to develop solutions.

Integrity, trust and discretion and the handling of highly confidential and sensitive information

Have good level of professionalism and judgment

Good time management and prioritization, including the ability to categorize work by urgency and impact

The ability to work with senior clients, as you will be communicating with executive assistants and frequently include clients / LPs and GPs on emails etc

Knowledge/Experience

A strong track record of working with Senior Executives & their management team

Finance, Legal or other Professional Services background preferred

Experience in client liaison including administration of events and client entertainment

Enhanced level of Microsoft Outlook, Word & Powerpoint

We offer you:

Career development

Opportunity to learn and grow whilst making a meaningful contribution to the continued expansion of 17Capital during an exciting time of the firm's overall growth

Competitive reward and benefits

The base salary for this position is expected to be between $75k $95k. Salaries may vary based on factors, such as skills, experience, and qualifications for the role, as determined by the Company at its sole discretion. The range listed reflects base salary only, and the total compensation package may include other components such as discretionary incentive compensation.

17Capital is an equal opportunity employer and does not discriminate based on race, religion, gender, age, sexuality, gender identification, or physical ability. If you have a disability and need an adjustment during the application and hiring process, including support for the interview or onboarding process, please contact View email address on click.appcast.io.