New York - Executive Assistant

Position Summary The Executive Assistant is a highly visible and strategic role requiring exceptional organizational skills, sound judgment, discretion, and emotional intelligence. This individual will serve as a trusted partner in supporting lawyers in firm leadership roles with management obligations, domestic and cross-border business development initiatives; and client and billable matter support. The EA will develop a deep understanding of the executives’ priorities, practice, leadership responsibilities, and client relationships, and will proactively manage competing demands in a fast-paced, high-performance environment. The Executive Assistant will act as a strategic partner and operational extension of the executive, helping maximize efficiency, organization, responsiveness, and impact across leadership, business development, and client service responsibilities. Position Responsibilities Support for Firm Leadership Partners Manage complex and constantly evolving calendars, including internal leadership meetings, partner meetings, recruiting initiatives, Business Professional engagement events, and external commitments. Coordinate logistics for office-related meetings, presentations, town halls, partner events, and firm initiatives, including preparing agendas, presentation materials and meeting summaries as needed. Assist with office leadership responsibilities, including follow-up on action items, tracking initiatives, and coordinating communications. Serve as a liaison with firm leadership, partners, administrative departments, and Business Professionals. Help organize office events, client programs, recruiting activities, and community-building initiatives. Develop a strong understanding of the Firm’s organizational structure, key personnel, and administrative functions in order to efficiently identify the appropriate contacts, resources, and escalation paths for a wide range of operational, practice, client, and office-related matters. Maintain awareness of sensitive office matters and handle confidential information with discretion and professionalism. Business Development & Cross-Border Initiatives Support business development activities, including client outreach, relationship management efforts, conference coordination, and follow-up communications. Coordinate domestic and international travel schedules, including multi-city and cross-border itineraries. Help manage client and contact information, including maintaining relationship tracking systems and business development databases. Monitor upcoming opportunities, deadlines, and relationship touchpoints to ensure timely follow-up. Assist with drafting and coordinating LinkedIn posts and other business development communications. Support strategic initiatives involving international offices, clients, and referral relationships across jurisdictions and time zones. Help leverage technology and AI tools to improve efficiency and business development effectiveness. Support the operational and administrative oversight of a nationally recognized antitrust practice group, including coordination relating to practice management initiatives, partner collaboration, client development efforts, internal communications, and cross-office initiatives. Client Matter/Practice Support Provide high-level administrative support related to active client matters and practice management. Collect and submit information needed to open new matters and run conflicts; draft engagement letters; communicate client specific requirements regarding billing and matter management. Assist with document organization, scheduling, matter coordination, and deadline tracking. Coordinate client meetings, calls, and presentations. Process time entries, expenses, invoices, and related administrative tasks accurately and promptly. Review and edit pre-bills for submission to billing department and research/identify outstanding invoices and payments, when needed, track work in progress and account receivables. Coordinate with biller to finalize bills. Prepare Audit Letter Requests (ALQ) and draft audit responses to client’s auditor. Assist with prioritization of client demands and competing deadlines. Create, format and revise documents, correspondence, and other materials using firm software. Track key case developments, deadlines, filings, meetings, and action items to help ensure timely follow-up and execution. Maintain strict confidentiality with respect to client, firm, and personnel matters. Support responsiveness and organization during high-intensity periods, including investigations, litigation, trials, or major client events. Experience, Skills, And Qualifications Bachelor’s degree required. Executive assistant or high-level administrative experience supporting senior executives, partners, or leadership in a law firm, professional services, financial services, or similarly fast-paced environment required. This is an in-office role expected to be in the office at least 4 days per week and must reside in a commutable distance to the firm’s office. Exceptional organizational and project management skills. Strong executive presence and professionalism. Outstanding written and verbal communication skills. Ability to anticipate needs and think several steps ahead. Strong judgment and prioritization skills. High attention to detail and accuracy. Relationship-oriented with excellent interpersonal skills. Ability to remain composed under pressure and manage multiple competing priorities. Strong client service orientation and hospitality mindset. Intellectual curiosity and willingness to learn. Proactive, resourceful, and solution-oriented approach. Team-oriented mindset with a willingness to support broader firm and office initiatives. Strong proficiency in Microsoft Office Suite, Outlook, PowerPoint, Word, Excel, Adobe Acrobat, and virtual meeting platforms. Comfort with technology and enthusiasm for leveraging AI and productivity tools. Benefits Winston offers comprehensive benefits that provide a full spectrum of coverage and support for our full-time employees and their families. Additional information about benefits and rewards can be found here .

SALARY

New York applicants only: The target annual salary range for this role is currently $125,000-$143,000 based on a regular, full-time schedule. The amount of compensation offered will be determined by several factors, including but not limited to experience, qualifications, market data and internal equity. Total compensation includes a comprehensive healthcare benefits package, yearly retirement contribution, and may include an annual discretionary merit bonus. We are an equal opportunity employer and welcome applicants from all backgrounds and experiences. #J-18808-Ljbffr Winston Taylor