Executive Assistant New York

Executive Assistant to CEO Serv is partnering with a high-performing entrepreneur and real estate advisor in New York City to hire an exceptional Executive Assistant. This is an opportunity to work alongside a founder who is building a modern, content-driven advisory business, with a strong focus on education, impact and helping people. The Executive Assistant will act as a true extension of the CEO, bringing structure, clarity, and proactive support to a fast-moving, high-growth environment. This role is ideal for someone who is energized by working closely with a founder and wants to help build something meaningful. Note: A real estate license required (support for obtaining license upon commencement of employment if not already licensed) The Role As the Executive Assistant to the CEO, you will be responsible for supporting the day-to-day activities of the CEO and serving his clients, proactively managing communications, calendar, and project management. You operate as a high-trust partner, enabling the CEO to focus on high-impact priorities. Key Responsibilities Anticipate needs and proactively resolve scheduling and logistical challenges Prepare agendas, briefing materials, and follow-ups for meetings Manage communication tone/coordination across meetings, client interactions, internal workflows. Track action items and ensure follow-through across priorities Organize travel Client coordination, scheduling, and documentation Prepare client-facing materials with high-quality output; support transaction-related admin as needed Tech & AI enablement: leverage tools (including AI) to improve productivity and enhance how the CEO operates Conduct regular property searches ("buyer treasure hunts") for the CEO's buyer clients, identifying best-fit listings against client criteria and exercising strong judgment in shortlisting Schedule showings and coordinate directly with agents Occasionally cover open houses when the team is short on bodies Who You Are Core Traits Proactive Operator – you anticipate needs before being asked Relentless Finisher – you follow through and do not drop details Highly Organized – you bring structure to fast-moving environments Calm Under Pressure – you can prioritize effectively in dynamic situations High Ownership – you take responsibility for outcomes, not just tasks Enthusiastic helper – you are genuinely energized by helping others High EQ - you read people and situations well, and bring warmth and judgment to every interaction with the CEO's most important clients Strong judgment and problem-solving under pressure — e.g., assembling a 6-showing schedule on tight turnaround, last-minute listing presentations, reaching agents to confirm/reschedule Mindset & Motivation You want to support a founder and help build something meaningful You are naturally curious and enjoy figuring things out independently You bring a “learn-it-all” mindset and continuously seek to improve You are energized by working in a fast-paced, entrepreneurial environment Work Style Detail-oriented with a high standard of excellence Able to manage multiple priorities simultaneously Strong communicator (written and verbal) Comfortable operating with autonomy and minimal direction Experience & Skills Real estate license required (all fees for license and coursework covered upon commencement of employment if not already licensed) 2–5+ years of experience in an Executive Assistant or similar role Experience supporting senior leaders or founders preferred Strong proficiency with Google Workspace and productivity tools Comfortable learning and adopting new technologies quickly Experience with CRM systems or operational tools is an asset Location: New York, NY (On-site required / open to relocation) Employment Type: Full-Time, in-office 5 days/week, with flexibility Salary: $80K–$100K+ based on experience #J-18808-Ljbffr