Front Office Coordinator

Job Description

Job Description

JOB SUMMARY:

We are seeking a dependable, detail-oriented Front Desk & Administrative Coordinator to support daily office operations and assist with accounting and project administration functions. This role serves as the first point of contact for the office while also playing a key role in accounts payable, billing support, and general administrative processes. The ideal candidate is organized, proactive, and comfortable balancing customer-facing duties with financial and clerical responsibilities.

DUTIES AND RESPONSIBILITIES:

Front Desk & Office Administration

· Answer incoming calls and route them appropriately

· Greet customers, vendors, and team members in a professional manner

· Manage incoming and outgoing mail

· Maintain and order office supplies

· Perform electronic filing and document organization

· Complete general clerical and administrative tasks

· Assist with light data entry as needed

Project & Administrative Support

· Book projects and enter job change orders into our accounting system

· Submit required compliance documentation through online portals

· Assist with bi-weekly review of employee timesheets for accuracy

Banking & Cash Handling

· Deposit checks using a remote scanner

· Monitor bank accounts daily and approve flagged/exception items

· Upload Positive Pay files to our bank

Accounts Payable & Financial Processing

· Monitor AP email inbox and route or respond to inquiries

· Enter and process vendor invoices

· Process weekly check runs

· Print one-off/manual checks as needed

· Review vendor statements and resolve discrepancies

· Complete credit applications and new vendor setup forms

Accounts Receivable & Collections Support

· Inquire about outstanding invoices and assist with collections efforts

SKILLS AND ABILITIES:

· Proficiency in Excel and working with PDFs

· Strong organizational skills and attention to detail

· Clear and professional written and verbal communication

· Team-oriented with a willingness to assist others

· Positive, “can-do” attitude

· Ability to work independently and manage multiple priorities

· Self-motivated with strong follow-through

 

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

· This position is non-remote, in person, office work environment at our Renton location. Consistent typing and spending much of your time sitting at a desk or computer. Small repetitive motion with mouse and keyboard are required. 

 

Work Environment

· Fast-paced office environment with a mix of customer interaction and detail-oriented tasks

· Requires ability to shift between front desk responsibilities and accounting support throughout the day

 

 

COMPENSATION AND BENEFITS

 

· Annual base salary ranges from $45,000-$55,000 depending on experience

· Additional information about our benefits

POSITION TYPE AND HOURS

· Full-time

· Monday – Friday 8am – 5pm

CREDENTIALS AND EXPERIENCE

· High School Diploma

· Computer experience

· 1-year clerical experience

· Ability to type, use a 10 key and a mouse

· Prior experience in administrative, front desk, or accounting support roles preferred