COSS County Administrative Assistant

COSS County Administrative Assistant

Position Information

Posting Number - PG190866CE

Position Number - NC-00042641-0526

Position Type - NC Cooperative Extension (EPS)

Job City & State - Lexington, NC

Department - NC State Extension

Working Title - COSS County Administrative Assistant

Appointment - 12 Month Recurring

Job Type - Full-Time - Permanent

FTE - 1.0

Position Information

Position Overview

Essential Job Duties - Are you looking for a rewarding career that will let you give back to your community? NC State Extension extends research-based knowledge to all North Carolinians, helping them transform science into everyday solutions that improve their lives and grow our state. We are the model of excellence in non-formal, research-based education that advances agriculture, the environment, human health and well-being, youth and communities, while creating prosperity for all North Carolinians. Working for NC State Extension allows you to teach without being tied to a classroom and school bell. While our employees are located in NC County offices, they reap the benefits of employment at NC State University. Some of our benefits include: Paid time off, Paid tuition, Health Insurance, Flexible Scheduling, Retirement Savings, Supplemental Benefits Programs, WolfPerks!

You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

Primary Function of Organizational Unit

North Carolina Cooperative Extension gives our residents easy access to the resources and expertise of NC State University and NC A&T State University. Through educational programs, publications, and events, Cooperative Extension agents deliver unbiased, research-based information to North Carolina residents.

Primary Purpose of Position

The Administrative Assistant in this position will provide administrative support to the County Extension Director and other staff of the Davidson County Extension Center.

Duties and Responsibilities

The County Administrative Assistant position provides office support and leadership, under supervision, to the county Extension staff and does related work as required. Extensive work with budgets from numerous sources, including county, state, and grants, will be required. The position will have responsibility for tracking and reporting expenditures as well as monitoring spending policies. The position will work with the County Extension Director in budget preparation as needed. Some Human Resources work is required. Computer Contact responsibilities and Leave Management are required as well. Work with electronic travel, leave, and reporting systems. Perform office support duties of file management, purchasing and maintaining office supplies, reviewing/screening mail, and processing outgoing mail (including mass mailings). Provide excellent customer service to call-in and walk-in clientele. Provide support to the County Extension Director and other Extension staff with minimum supervision.

Other Work/Responsibilities - Other responsibilities of the Administrative Assistant include: Entering data on electronic travel, leave, and reporting systems. Receiving telephone calls and visitors, responding appropriately, and giving out detailed information to inquiries. Referring calls or visitors to the appropriate program or staff person when necessary. Performing office support duties of file management, purchasing and maintaining office supplies, reviewing/screening mail, and processing outgoing mail (including mass mailings). Providing excellent customer service to call-in and walk-in clientele. Providing excellent internal customer service to the agents and staff in the office. Organizing and implementing recurring and special events as requested. Keeping social media and website up to date and marketing events to the public. Establishing and maintaining a variety of tangible files, filing and retrieving information as necessary. Performing other related work as required.

Supervisory

Number of Permanent Employees this Position Supervises - NA

Percent of Time Spent - NA

Requirements and Preferences

Identify if the Position is Mandatory / Essential / Key - Not Applicable

Work Schedule - 8:00am - 5:00pm Monday - Friday, evening and weekend hours as needed.

Minimum Experience/Education - Graduation from high school and two years of related experience; or graduation from a two-year secretarial science or business administration program and one year related experience

Department Required Skills - Must be dependable, prompt, and efficient in roles and responsibilities. Ability to multi-task and work in a fast-paced environment. Newsletter design and development, mailings, social media, and written communication is crucial in this position. Must be understanding of, and able to maintain confidentiality, especially as it relates to personnel issues. Must be a certified Notary or willing to obtain Notary certification

Preferred Years Experience, Skills, Training, Education - Strong written and oral communication skills. Strong organizational skills. Ability to respond to broad client base. High level understanding of technology is desired. Must be proficient in Word, Excel, PowerPoint and Google Suite.

Required License or Certification - N/A

Valid NC Driver's License required? - Yes

Commercial Driver's License Required? - No

Physical Required? - No

List any other medical/drug tests required

Recruitment

Recruitment Details

Anticipated Hiring Range - Minimum $34,424

Internal Transfer Only - No

Recruitment Dates

Job Open Date - 07/02/2026

Applicant Information

EEO - NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact View phone number on click.appcast.io to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please select which of the following best describe your qualifications.
   • Graduation from high school and two years of related experience
   • Graduation from a two-year secretarial science or business administration program and one year related experience

Application Materials Required

Required Documents

1. Resume
2. Cover Letter
3. Contact Information for References

Optional Documents