Administrative Coordinator
$19 per hourSwoon Staffing
Job Description
Job Description
Location: Irvine, CA (Hybrid – onsite Tuesdays and Thursdays)
Pay Rate: $19/hour
Duration: 3-month contract (no extension or conversion available at this time)
Schedule: Monday–Friday, 8:00 AM–5:00 PM PST, with a 1-hour lunch break
About the Role:
Our client is looking for an organized and dependable Administrative Coordinator to support new store openings. This person will help coordinate opening-related activities, communicate with store owners, track deliveries, and provide general administrative support.
Key Responsibilities:
- Make outbound calls to coordinate activities related to new store openings.
- Confirm delivery and arrival of store equipment.
- Communicate delivery timelines and opening schedules with new store owners.
- Manage and track invoices while maintaining accurate records.
- Use Microsoft Excel, Smartsheet, and CRM tools to organize information and track activities.
- Coordinate with internal teams and external stakeholders to ensure opening activities stay on schedule.
Requirements:
- 0–3 years of relevant administrative, coordination, or customer service experience.
- Strong communication and organizational skills.
- Comfortable making outbound calls and communicating with business owners.
- Familiarity with Microsoft Excel, Smartsheet, or CRM systems.
- Must be local to Irvine and available to work onsite Tuesdays and Thursdays.
- Must be comfortable committing to a 3-month contract with no current extension or conversion opportunity.
At Swoon, we believe the future is built by great teams working on the technologies that keep the world running. That’s why we focus on more than just filling roles. We help companies build the right teams at the right time – teams that move big ideas forward.
Across the US and Canada, leading organizations trust us to leverage our expertise to help them build, secure, and scale the technologies that are shaping tomorrow. The result isn’t just successful hires. It’s a hiring journey that’s as rewarding as the outcome: teams that thrive, cultures that grow stronger, and results that exceed expectations.
Because at the end of the day, we exist to help companies and people achieve their boldest ambitions.
Company Description
At Swoon, we believe the future is built by great teams working on the technologies that keep the world running. That’s why we focus on more than just filling roles. We help companies build the right teams at the right time – teams that move big ideas forward.\r\rAcross the US and Canada, leading organizations trust us to leverage our expertise to help them build, secure, and scale the technologies that are shaping tomorrow. The result isn’t just successful hires. It’s a hiring journey that’s as rewarding as the outcome: teams that thrive, cultures that grow stronger, and results that exceed expectations.\r\rBecause at the end of the day, we exist to help companies and people achieve their boldest ambitions.
Vacancy posted 2 days ago
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