LEGAL ASSISTANT II

Legal Assistant II - 41000934

This Legal Assistant II position is in the Office of the Attorney General within the Consumer Protection Division in West Palm Beach, Florida. This position works as part of a legal support team handling administrative and legal support responsibilities. It is a full-time, highly responsible position that requires the individual to work independently with limited supervision. Strong organizational skills, excellent communication skills (both verbal and written), and the ability to multitask effectively are essential. This position operates in a fast-paced environment and assists a team of attorneys and investigators. The ideal candidate will have strong spelling and grammar, proficiency with Microsoft Word and Excel, proficiency with Adobe Pro, experience working in a legal environment in a support role, or experience working as an Executive Assistant in a professional business environment. Pay: $43,055.22 Annually

Qualifications: Two (2) years of secretarial/clerical experience; AND A high school diploma or equivalency. A completed year of education can substitute on a year for year basis for required work experience. Preference will be given to applicants with: Paralegal Certification or graduation from an accredited paralegal or similar training program, or applicants currently enrolled in a paralegal or legal assisting program. 1 year or more of experience working in a law firm, courthouse, or legal department in a support role, or in a professional business office in a support role.

The Work You Will Do: The responsibilities of this position are included, but are not limited to the following: Legal Case Management: Draft, edit and prepare legal documents under supervision of attorneys and staff. Prepare routine correspondence based on preapproved document templates. Calendar deadlines in accordance with applicable rules of procedure. Electronically file documents with courts. Assist in the processing and maintenance of all electronic media including e-filings and evidence and media. Update case management system and notes, and assist with data collection and reports. Maintain and file all records and reports on case activity and prepare any necessary statistical reports. Maintain internal case dockets and case files. Secure supplemental case information. Coordinate services needed for proceedings such as transportation, Pre-Trial waiting area, and translation services. Assist with scanning documents. Assist with coordination of service of process and subpoenas. Assist with obtaining transcripts and court records. Transcribe dictation as needed. May accompany attorneys to court and assist as required. Coordinate meetings, depositions and or court appearances including space, time, place and notify all participants. Assist victims and witnesses. Assist with discovery preparation. Generate subpoenas and update case management system from returns. General Administrative: Maintain calendars Entering time into billable hours reports. Arrange travel itinerary and hotel accommodations and reimbursement forms. Arrange conference calls and meetings. Research and prepare reports. Receive, scan and distribute incoming mail. Responsible for all administrative activities as required. Bilingual employees who are able may be asked to assist in translations as needed. Notarize documents as needed if a notary. Train lower level Legal Assistants. Perform any and all duties as required. Specific task assignments will be related to the examples listed above and may vary based on the tasks applicable to the assigned Unit.