Administrative Assistant

Exciting Opportunity: Join Us as an Administrative Assistant!

Our speech pathology practice, with several locations throughout Long Island, is currently seeking a motivated individual to join our team. We have an opening for a maternity leave replacement at our Stony Brook office, with the possibility of transitioning into a permanent role within our organization. We offer an excellent working environment.

Skills Required:

• Exceptional organization and time management skills
• Working knowledge of Microsoft Office (Excel, Power Point, Word, etc.)
• Typing skills
• Google Suite Knowledge/Proficiency necessary
• Excellent communication skills - face-to-face, over the phone and electronic communication
• Maintain a high level of executive support skills including grammar and proofreading skills
• Ability to take instruction and work independently as well as with others
• Valid Drivers License Required
• Friendly, positive attitude and strong work ethic

Job Responsibilities:

• Serve as first point of contact for incoming calls, emails and in person meetings. Take detailed messages and prioritize information
• Organize email, draft responses and convey all memos to staff
• Willing to run errands including both professional and personal.
• Occasional travel between main office and all other office locations
• Manage professional calendars
• Schedule conference calls, in-person meetings and virtual meetings using platforms such as GoToMeeting, Zoom, Google Meet, etc.
• Update and compartmentalize various professional documents and files to ensure quick and easy access to all information

Benefits: (Only eligible if temporary leave replacement transitions into a full time, permanent position)

• Medical, Dental and Vision Benefits with a flex spending card
• Life Insurance
• 401k after 1 year of employment
• Paid time off

Compensation: $45K/annually