Administrative Assistant

Administrative Assistant

Creedence Energy Services is a family-oriented, safety-focused production chemicals company serving the energy sector. We're growing quickly, and our offices run on the organization, communication, and follow-through our administrative team brings to it every day. If you're looking for a stable, rewarding career in a down-to-earth environment where hard work is balanced with genuine care for each other and respect for life outside the office, apply today!

Location: Bloomfield NM

Remote Status: Onsite

FLSA Status: Non-Exempt, Hourly

Schedule: 7:00 AM-4:00 PM, 1 hour lunch break

Benefits (eligible the first of the month after your start date): Health (single high deductible health plan is 100% paid by company), Dental, and Vision Insurance; Life and Disability Insurance; 401k with company match, immediate eligibility; Paid vacation, sick, and holidays; All positions are eligible for bonuses

Job Summary

Provide administrative support to the assigned facility, including processing chemical delivery documentation, data entry, and general office support.

Essential Duties:

• Monitor assigned email inbox and respond to or route inquiries as needed
• Perform three-way match to verify delivered products against BOLs; enter chemical inventory data and process related shipping documentation
• Create Sales Orders in the company ERP and generate monthly delivery sheets for chemical delivery drivers according to company processes
• Maintain and update data in MS Excel workbooks, along with electronic and paper filing systems for the Facilities division
• Communicate with chemical delivery drivers, facilities staff, and Account Management to research discrepancies and coordinate delivery route changes
• Work closely with Accounts Receivable staff and ensure compliance with proper accounting methods, approval processes, internal controls, and company procedures
• Organize, file, copy, and maintain billing documents, chemical labels & markings, and Safety Data Sheets (SDSs)
• Greet clients and visitors in a professional manner; maintain a visitor check-in log to support workplace safety and security requirements
• Answer, screen, and direct incoming phone calls, if applicable
• Create and edit documents electronically; perform general data entry, filing, photocopying, faxing, scanning, and mailing
• Process and distribute incoming office mail and packages; make trips to the post office as needed
• Order, receive, and stock office and paper products, monitor office supply inventory levels, and order/pick up weekly office groceries and event food as needed
• Maintain break rooms, conference rooms, restrooms, and common areas, including cleaning, organizing, and light housekeeping
• Schedule maintenance and manage employee check-in/check-out of the facility's community vehicle, if applicable
• Open and close the office in accordance with established procedures
• Support ad hoc projects as a positive team contributor
• Work well independently and as a team
• Provide excellent customer service
• Other duties as assigned

Qualifications

Education/Experience: High school diploma or GED required. 1+ years of office experience and strong knowledge of MS Excel preferred.

Driving Requirements: Valid driver's license required. May run errands, go to the post office, and pick up office supplies.

Physical Requirements – Lift, push, pull, and carry up to 50 pounds chest high. Must be able to reach, push, pull, and grasp with arms and hands. Will require daily standing, crouching and/or kneeling, sitting, climbing, and walking, although the position is mostly sedentary. Repetitive motion of the wrists, hands, and/or fingers. Must be able to talk, hear, and see. Must be able to assess accuracy, neatness, and thoroughness of work.

Work Environment – Indoor shop/office setting, with laboratory onsite. Includes potential exposure to chemicals, dust, odors, fumes, oil, and gases. Noise level is typically low to moderate.

Communication Skills – Must be proficient in reading, writing, speaking, and understanding English. Excellent verbal and written communication skills as well as providing excellent customer service. Proficiency in technical writing and communications. Understand all audiences and develop appropriate communication solutions. Skilled at cultivating and managing relationships.

Cognitive Skills – This position requires strong organizational and time-management skills to handle frequent interruptions, multi-task, and prioritize competing responsibilities throughout the day. Close attention to detail is essential, particularly when entering chemical inventory data, processing shipping documentation, and maintaining accurate facility files. The role also calls for sound judgment and basic problem-solving ability to work through routine issues independently, with minimal supervision once trained.

Computer Skills – Efficiently navigate a web browser, mobile applications, electronic timesheets, and Microsoft Office 365 Suite (Excel, Outlook, Teams, Word, SharePoint, PowerPoint, OneNote, etc.). Experience in creating and updating spreadsheets with attention to detail. Experience with Microsoft Great Plains and/or Business Central preferred.

Work Ethic – Be trustworthy, dependable, self-motivated, respectful, and truthful with a commitment to safety and excellent customer service. Follow company policies and procedures and take responsibility for your own actions. Must pass a pre-employment drug test, background check, motor vehicle record check, and education verification.

Creedence Energy Services is an Equal Opportunity Employer.