Administrative Assistant

Job Title

This position involves independent work coordinating administrative tasks and assignments and providing analysis and research on a variety of administrative matters.

Examples Of Work Performed

This list includes but is not limited to:

• Performs special assignments, research, and report preparation.
• Assists supervisor in handling daily administrative duties.
• Prepares confidential correspondence and answers telephone inquiries.
• Processes correspondence, investigates subject matter, and prepares replies.
• Defines and investigates problems; formulates methods of resolution.
• Assists in formulating and recommending programs and policies.
• Represents supervisor at meetings.
• Performs general office management duties.
• Assists in planning committee meetings and workshops.
• Prepares committee meeting notices, agendas, and meeting material.
• Records and reports out committee meetings.
• Tracks correspondence, communication, and reports.
• Maintains public records and responds to public records requests.
• Performs other related duties as required.

Knowledge, Skills, And Abilities

This list includes but is not limited to:

• Knowledge of administrative principles and practices.
• Knowledge of research techniques.
• Extensive knowledge of the Microsoft Office Suite, especially Word and Excel.
• Ability to pay attention to detail and review work for accuracy.
• Ability to work cooperatively as a team member.
• Ability to collect, analyze, and interpret data.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively verbally and in writing.
• Ability to deal tactfully and courteously with the public.
• Ability to handle confidential information.
• Ability to understand and apply rules, regulations, policies, and procedures.
• Ability to prepare reports, correspondence, and maintain records.
• Ability to utilize problem-solving techniques.
• Ability to train others.

Minimum Qualifications

This list includes but is not limited to:

• A bachelor's degree from an accredited college or university.
• Administrative or staff experience can substitute on a year-for-year basis for the required college education.

Preference will be given to those with legislative experience.

Salary is commensurate with experience. The Legislature offers a competitive benefits package.

If an accommodation is needed for a disability, please notify Human Resources.

Benefits

Working for the Florida Legislature includes a lucrative benefits package, including affordable health insurance options, free dental, long-term disability and employee life insurance, as well as competitive retirement. Employees have access to a college tuition waiver program, an employee assistance program, paid annual and sick leave, and paid holidays.