Accounting Assistant

Job Description

Job Description

We are looking for an Accounting Assistant to support a mission-driven organization in March Air Reserve Base, California through a Contract position. This role combines day-to-day accounting support with administrative coordination, making it ideal for someone who is comfortable managing financial details while assisting with reporting and general office needs. The right candidate will bring hands-on experience with accounts payable and accounts receivable, strong attention to detail, and the ability to work effectively in an environment that serves vulnerable populations.

Responsibilities:
• Manage outgoing payments by reviewing invoices, coding expenses, and preparing checks for timely processing.
• Record incoming payments accurately and maintain organized accounts receivable records, including high-volume transactions tied to grants, housing, and assistance programs.
• Support routine account balancing activities by assisting with reconciliations and reviewing financial entries for accuracy.
• Use QuickBooks Online and basic Excel functions to update financial records, track activity, and prepare supporting documentation.
• Gather information and compile data for reports requested by leadership and program stakeholders.
• Provide day-to-day administrative support, including coordinating documents, maintaining files, and assisting with operational tasks as needed.
• Work closely with internal leadership to respond to shifting priorities and help keep accounting and administrative workflows on track.• Prior experience in an accounting support or bookkeeping role with exposure to both accounts payable and accounts receivable.
• Basic understanding of invoice coding, payment processing, and financial recordkeeping practices.
• Proficiency with QuickBooks Online and working knowledge of Microsoft Excel for simple tracking and reporting tasks.
• Ability to manage a high volume of receivable activity with strong accuracy and attention to detail.
• Non-profit experience is strongly preferred, especially in organizations connected to grants, housing, or community assistance services.
• Strong interpersonal skills and the ability to work respectfully with at-risk or underserved populations.
• Reliable organizational skills, sound judgment, and a flexible approach to supporting both accounting and administrative needs.