Administrative Assistant

Job Title: Administrative Assistant

Location: Chicago, IL

Industry: Financial Services

Compensation: $65,000 $75,000 annually

Work Schedule: MondayFriday, 8:00 AM5:00 PM | Hybrid schedule, 3 days onsite and 2 days remote

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is hiring on behalf of our client, a well-established financial services firm in Chicago. This is a great opportunity for an Administrative Assistant who enjoys supporting senior leadership, managing complex schedules, coordinating travel, and keeping day-to-day operations running smoothly in a professional, fast-paced environment.

Job Description:

The Administrative Assistant will provide high-level administrative support to multiple senior leaders and internal teams. This role requires someone highly organized, detail-oriented, flexible, and comfortable managing shifting priorities throughout the day. The ideal candidate is collaborative, proactive, polished, and able to work independently while also contributing to a team-oriented administrative support structure.

Key Responsibilities:

• Manage busy and frequently changing calendars for multiple senior leaders
• Coordinate domestic and international travel, including flights, hotels, transportation, itineraries, and related logistics
• Schedule and support internal and external meetings, including leadership meetings, board meetings, and investor-facing meetings
• Track and process expense reports through Concur
• Serve as a point of contact for internal teams, external partners, and other stakeholders
• Assist with office and administrative operations, including vendor coordination, supplies, and workflow support
• Anticipate scheduling conflicts, adjust priorities quickly, and help ensure leaders are prepared for meetings and travel
• Handle confidential business, financial, and personnel-related information with discretion

Qualifications:

• 24 years of administrative experience in a professional office environment
• Experience supporting multiple executives, senior leaders, or managing partners
• Strong calendar management and meeting coordination experience
• Heavy travel coordination experience, including complex domestic and/or international travel
• Proficiency with Microsoft Outlook and Concur required
• Strong Microsoft Office skills
• Excellent communication, organization, time management, and follow-through
• Ability to work independently, take initiative, and stay calm when priorities shift
• Team-oriented, adaptable, low-drama, and solutions-focused approach
• Professional presence and comfort working in a fast-paced environment

Additional Details:

• Direct hire opportunity
• 2 openings available
• Smart business casual dress code
• ASAP start preferred
• Occasional flexibility may be needed when supporting leaders during travel

Perks:

• Hybrid schedule
• Opportunity to support senior leadership in a highly visible administrative role
• Collaborative team environment
• Strong benefits offering
• Generous PTO and paid holiday structure
• Long-term opportunity for someone who enjoys building a career in administrative support

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.