Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a team supporting day-to-day finance operations in Santa Clara, California. This is a Long-term Contract opportunity suited for someone who is detail-oriented, organized, and able to learn systems and workflows quickly in a fully remote environment. The ideal candidate will contribute to invoice processing, vendor support, reconciliations, and expense review while helping maintain efficient and accurate accounts payable activities.

Responsibilities:
• Process a high volume of invoices each month with a strong focus on accuracy, timeliness, and proper documentation.
• Manage full-cycle accounts payable tasks for assigned vendors, including invoice entry, coding, follow-up, and payment support.
• Complete two-way and three-way matching by comparing invoices against purchase orders and receiving records within NetSuite or a similar ERP platform.
• Investigate billing discrepancies, coordinate with internal teams and vendors, and help resolve payment issues efficiently.
• Reconcile vendor statements and maintain organized records to support accurate account balances.
• Monitor the accounts payable inbox, track incoming requests, and ensure invoices are uploaded and routed appropriately.
• Review and reconcile corporate credit card activity and verify that transactions align with company policies.
• Audit employee expense submissions in Concur or a comparable tool to confirm completeness, compliance, and correct reimbursement handling.
• Assist with accounts payable projects and process improvement efforts, including automation-related initiatives that support operational stability.• Strong attention to detail and a consistent approach to maintaining accuracy in financial data and transaction processing.
• Proficiency in Microsoft Excel, including the ability to use VLOOKUPs and pivot tables for analysis and reconciliation tasks.
• Ability to work independently in a fully remote setting while managing priorities, deadlines, and communication effectively.
• Familiarity with accounts payable fundamentals such as invoice coding, data entry, vendor coordination, and payment processing.
• Capability to learn new systems, internal procedures, and workflows quickly with minimal ramp-up time.
• Exposure to ERP systems such as NetSuite, SAP, Oracle, or similar platforms is preferred.
• Experience with high-volume invoice processing, expense reporting, or credit card reconciliation is an advantage.
• Entry-level candidates with accounting coursework, internship experience, or a strong demonstrated interest in accounting are encouraged to apply.