Administrative Clerk

Job Description

Job Description

Join our team as an Administrative Clerk, where you'll play a pivotal role in assisting key team members while contributing to various projects. Your primary responsibilities will encompass data entry, document preparation, and general office support.

Key Responsibilities:

• Coordinate employee onboarding and offboarding activities
• Provide administrative support for Account Manager purchase order requests
• Compile and distribute weekly purchase order reports
• Prepare weekly payroll comparison and reconciliation reports
• Maintain accurate branch asset and equipment records
• Enter, track, and report daily field production data
• Ensure timely and accurate reporting to support branch operations
• Perform other duties as assigned.

Requirements:

• High school diploma or equivalent.
• 1-2 years administrative experience.
• Bilingual - English & Spanish
• Experience in a blue collar environment helpful.
• Preferred: Prior experience in the landscape or construction industry.
• Desired Skills: Familiarity with Aspire Landscape Management Software, Exactix, Supply Pro, or Vendor suite.
• Equivalent combinations of training and experience may substitute for the degree requirement.

Knowledge, Skills & Abilities:

• Commitment to representing the company with integrity and professionalism.
• Self-starter with a positive and proactive attitude.
• Basic mathematical skills.
• Strong attention to detail.
• Effective oral and written communication.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, and PowerPoint.
• Ability to troubleshoot basic office technology issues.
• Excellent organizational skills.
• Team player who can also work independently.
• Strict maintenance of confidentiality.

Work Environment | Physical Demands:

This role primarily operates in an indoor office setting, with occasional exposure to outdoor elements due to the industry. The position requires extended periods of sitting and repetitive motion, along with occasional standing, walking, lifting (up to 20 lbs), and intermittent moving, climbing, and crouching.