Facilities Administrator

Job Description

Job Title: Facilities Administrator

Location: Tinton Falls, NJ

Duration: 6 Months (Temporary with potential for permanent conversion)

Pay Rate: $25/hr on W2

Start Date: ASAP

Work Arrangement: Onsite

Job Description

We are seeking an organized and service-oriented Facilities Administrator to support daily office and facilities operations. The ideal candidate should have hands-on experience in facilities coordination, vendor management, purchasing, invoicing, and general office administration.

Key Responsibilities

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• Support day-to-day facilities and office operations.
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• Coordinate with vendors, contractors, building management, and service providers.
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• Handle employee facilities requests and ensure timely resolution.
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• Assist with purchase orders, invoices, vendor documentation, and purchasing activities.
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• Coordinate facility repairs, preventive maintenance, and vendor service visits.
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• Track outstanding facilities issues and follow up until completion.
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• Manage office access, badges, keys, conference rooms, and office supplies.
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• Maintain facilities records, vendor information, invoices, and documentation.
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• Coordinate office meetings, including room scheduling and food/beverage arrangements.
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• Support workplace moves, office improvements, safety activities, and small facilities projects.
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• Communicate facilities-related updates to employees.
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Required Skills

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• Facilities Administration and Facilities Coordination.
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• Vendor and Contractor Management.
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• Purchasing, Purchase Orders (POs), and Invoice Processing.
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• Office Administration and Employee Support.
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• Microsoft Office (Word, Excel, Outlook).
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• Strong organizational, communication, and multitasking skills.
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• Ability to work independently and manage multiple priorities.
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Ideal Candidate Profile

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• Prior experience in Facilities Administration, Facilities Coordination, or Office Administration with facilities responsibilities.
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• Candidates with hands-on facilities and vendor coordination experience are preferred over IT/technical support-focused profiles.
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• Must be located within a reasonable commuting distance of Tinton Falls, NJ.
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• Must be comfortable working onsite.
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• Strong communication skills and a proactive, service-oriented approach.
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• Candidates must be genuinely interested in the opportunity and available for the interview process.
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