Administrative Support Specialist II

Administrative Support Specialist II The City of Newark is now accepting applications for the position of Administrative Support Specialist II. The Full-Time Administrative Support Specialist II provides a broad range of administrative and clerical support to the assigned department. Success in this role requires a commitment to excellent customer service, strong multitasking and organizational skills, effective communication, teamwork, initiative, and a proactive approach to problem-solving. Typical responsibilities include serving as the department receptionist, responding to public inquiries, scheduling meetings, preparing correspondence and reports, maintaining records, processing administrative and financial transactions, supporting commissions and committees, coordinating office operations, and assisting with special projects and City-wide events as assigned. The City currently has three (3) vacancies: Information Technology / City Manager's Office Department Community Development Department Recreation and Community Services Department In addition to these current vacancies, Administrative Support Specialist II positions are utilized throughout the City in various departments. Candidates interested in Administrative Support opportunities throughout the City are strongly encouraged to apply. This recruitment will establish an eligibility list that may remain active for a period of six (6) months to two (2) years. The eligibility list may be used to fill current vacancies as well as future Administrative Support Specialist vacancies that occur in any City department during the life of the list. Administrative Support Specialist II: Possession of a high school diploma or equivalent, and two (2) years of general clerical or office assistant experience comparable to the Administrative Support Specialist I in the City of Newark. Some positions may offer a 9/80 schedule and remote work. IDEAL CANDIDATE 1. Information Technology / City Manager's Office Department The ideal candidate for the IT/CMO Administrative Support Specialist II position is a highly organized, detail-oriented, and customer-service focused administrative professional who is comfortable supporting a fast-paced, technology-forward environment. This position will support two departments: Information Technology Department 30 hours per week and the City Manager's Office 10 hours per week, so the successful candidate should be able to manage multiple priorities, track details accurately, and communicate professionally with staff, vendors, and the public. The ideal candidate will be comfortable learning and using technology platforms, spreadsheets, and tracking tools and adept at interpreting and applying policies and procedures. Experience with purchasing, accounts payable, contract tracking, inventory management, and budget support would be especially helpful. A strong candidate will also demonstrate discretion, sound judgment, initiative, adaptability, and the ability to work independently while collaborating closely with both departments. 2. Community Development Department The ideal candidate for the Community Development Administrative Support Specialist II position is highly organized, detail-oriented, customer service-focused, and able to work independently to perform a variety of office support duties. The ideal candidate can work directly with personnel within the organization to manage multiple priorities and complete tasks, including accounting tasks with the Finance Department. This candidate will be comfortable working directly with appointed officials, such as members of the city's Planning Commission and Community Development Advisory Committee. 3. Recreation and Community Services Department The ideal candidate for the Recreation and Community Services Administrative Support Specialist II position is a highly organized, detail-oriented, and customer service-focused administrative professional who is comfortable supporting multiple program areas in a fast-paced environment. This position provides administrative support to the Human Services Division and the Public Art Program, requiring the ability to manage multiple priorities, coordinate competing deadlines, and maintain a high level of accuracy and professionalism. The ideal candidate will be comfortable serving as the first point of contact for community members, providing exceptional customer service to a diverse population with professionalism, empathy, and sound judgment. Experience coordinating meetings and preparing materials for committees and advisory bodies, working with external community partners, and supporting community-based programs is highly desirable. The successful candidate will demonstrate initiative, adaptability, discretion, and the ability to work both independently and collaboratively while supporting multiple divisions, projects, and priorities. Bilingual skills, particularly in Spanish, are desirable and will enhance the Department's ability to effectively serve Newark's diverse community. The ideal candidate will exemplify the City's PRIDE valuesPersonal Service, Resourcefulness, Innovation, Diversity, and Engagementin their leadership and professional responsibilities. They will deliver outstanding Personal Service in a courteous and professional manner. Their Resourcefulness will be evident in their ability to manage complex projects. With a focus on Innovation, they will drive improvements in project delivery and engineering practices. They will embrace Diversity by fostering inclusivity and respect in all interactions with staff, contractors, and the community. Through active Engagement, they will build strong partnerships, mentor team members, and contribute to a positive, collaborative work environment. APPLICATION PROCESS A completed application, resume, and cover letter must be submitted through CalOpps by August 3, 2026, at 12:00 p.m. The best qualified candidates will be invited to a written assessment the week of August 10, 2026. Candidates who are best qualified and have passed the written assessment will be invited to an oral board interview the week of August 24, 2026, with successful candidates placed on the eligibility list. Depending on the background process laid down as a condition of employment for this position, you may be subject to a background check and pre-employment medical examination. The final candidate selected will be informed of any background requirements that may be required. Applicants must be successful in all phases of the selection process to be considered for this position. We will make reasonable efforts in all phases of the selection process to accommodate persons with disabilities. Please contact the Human Resources Department at View phone number on click.appcast.io or at View email address on click.appcast.io for accommodation requests. The City of Newark is committed to diversity, equity, belonging and inclusion in the workplace and does not discriminate against employees or job applicants on the basis of any local, state, or federal protected class. In accordance with the Immigration Reform and Control Act, all potential employees are required to provide proof of U.S. Citizenship or authorization to work in the United States. All new employees are required by law to sign a loyalty oath. The City of Newark is a Certified Age Friendly Employer recognized by the Age Friendly Institute.