Administrative Assistant

Posted: 07/07/2026 Location: Mountain View, California, United States Job type: Contract


Administrative Assistant

Start: Mid-August

Length: 6-Month Contract

Pay: $35/hr.

Location: Mountain View, CA


JCW Group has partnered with a leading global technology company to hire an Administrative Assistant within their Product Management group. This is a hands-on operational support role, where you'll manage the essential administrative functions that allow department leaders and staff to stay focused on core business priorities. It's an excellent opportunity for an experienced administrative professional who is looking to make a meaningful impact in a fast-paced, collaborative environment.



Position Overview
This role calls for a proactive, resourceful, and highly organized administrative professional who is passionate about supporting teams and driving operational excellence. You bring at least five years of administrative experience and thrive in fast-paced settings, balancing competing priorities with ease. Strong communication skills enable you to work effectively with colleagues at every level while maintaining a positive and approachable presence. You handle sensitive information with integrity and understand the importance of confidentiality. Technology comes naturally to you: you are skilled in Microsoft Office and SharePoint and pick up new tools quickly. Your attention to detail ensures accuracy across reports and records, and your intuition allows you to anticipate the needs of the team. From coordinating meetings and managing travel to supporting office moves, you approach every task with calm and professionalism. You enjoy building relationships, contributing to an inclusive and collaborative culture, and working independently with sound judgment and strong prioritization. Above all, you are motivated by the opportunity to support innovation and growth.



Key Responsibilities

• Deliver comprehensive administrative and clerical support to department managers and staff, taking routine tasks off their plates
• Manage office communications, including taking and relaying messages, providing information to callers, and handling correspondence
• Compile and proofread special reports, ensuring all documentation is accurate and professional
• Coordinate facilities matters, office moves, and conference room scheduling to keep the department running efficiently
• Organize local and off-site meetings, including logistics planning and technical support
• Arrange department travel, process expense reports, and manage purchasing requests with a focus on detail and compliance
• Maintain office equipment and supplies, troubleshoot minor issues, and coordinate with vendors as needed
• Provide support to various functional areas across the company as assigned, adapting to changing business needs

• Boost productivity by streamlining administrative processes and supporting operational excellence
• Create a positive, organized, and efficient work environment for the product management group
• Free up department leaders and staff to concentrate on core business priorities by owning essential administrative functions
• Strengthen a culture of innovation and collaboration through clear communication and teamwork
• Uphold confidentiality and professionalism, building trust and integrity in every interaction
• Ensure the smooth execution of meetings, travel, and office logistics to keep team operations running seamlessly

• Minimum of 5+ years of related administrative experience
• Strong proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint
• Excellent written and verbal communication skills
• Exceptional organizational and time-management abilities
• Ability to handle confidential information with discretion and professionalism
• Experience coordinating meetings, travel arrangements, and office logistics

• Administrative experience within a high-tech or product management environment

• A collaborative team player who values inclusivity and diversity
• Flexible, intuitive, and self-motivated, with a proactive approach to problem-solving
• Detail-oriented and highly organized, with a commitment to accuracy in every task
• Adaptable and comfortable working independently in dynamic environments
• Skilled at multitasking while maintaining professionalism under pressure