Administrative Assistant

Job Description

Job Description

We are looking for an experienced administrative team member to support daily office operations in Miami, Florida. This Long-term Contract position is ideal for someone who is highly organized, communicates clearly, and can manage multiple priorities in a fast-paced environment. The role includes a mix of clerical coordination, invoice processing, document management, and executive support activities. Candidates who are bilingual in Spanish and English and bring steady, consistent work history will be well suited for this opportunity.

Responsibilities:
• Process and submit invoices accurately using internal systems while maintaining organized financial records.
• Manage and update documents, files, and team resources within SharePoint to keep information accessible and current.
• Provide day-to-day administrative assistance for office and leadership needs, including correspondence, scheduling support, and general clerical tasks.
• Answer inbound calls courteously, respond to routine inquiries, and direct requests to the appropriate contacts.
• Prepare, format, and review business documents, reports, and written communications using Microsoft Word and Excel.
• Support records management activities by organizing, scanning, photocopying, and distributing documents as needed.
• Assist with basic bookkeeping-related tasks and research assignments to help maintain accurate office information.
• Deliver reliable support to internal teams and executives while handling multiple assignments with strong attention to detail.• 2-4 years of experience in an administrative assistant, executive assistant, or office support role.
• Strong verbal and written communication skills with the ability to interact professionally across all levels of the organization.
• Fluency in both Spanish and English is required.
• Demonstrated ability to stay organized, manage competing priorities, and maintain accuracy in detailed work.
• Experience using Microsoft Office applications, including Excel and Word, in a business setting.
• Familiarity with invoice handling, clerical office functions, and document coordination.
• Experience working with SharePoint or similar document management platforms is preferred.
• Stable and consistent employment history is required; frequent short-term positions may not be considered.