Executive Assistant

Job Description

Job Description

Join an Extraordinary Team

VIVIFY is a fast-growing technology company in the clean energy space, and we're looking for an Executive Assistant to support our senior leadership team as we scale.

We're building out our executive support function and hiring more than one EA to support senior leaders across the company. Your role is to be the operational backbone for one or more of our executives — keeping their calendar, travel, meetings, and follow-through running without friction, anticipating what's needed before you're asked, and handling sensitive information with complete discretion.

We're hiring several EAs at once, and where you land depends on fit, so strong candidates at a range of experience levels are encouraged to apply. If you're organized, proactive, and thrive on keeping busy executives a step ahead, we'd love to meet you.

What You'll Do

• Own complex calendar management and scheduling across competing priorities

• Coordinate domestic and occasional international travel, including itineraries and logistics

• Prepare and organize meeting materials, agendas, and follow-ups; track action items to completion

• Handle expense reports, invoices, and general back-office and administrative support

• Serve as a liaison between your executive and internal teams, vendors, and external contacts

• Manage confidential and time-sensitive information with sound judgment and discretion

• Keep projects, commitments, and to-dos on track so nothing slips

Qualifications

• Prior executive assistant experience

• Strong calendar, travel, and meeting-coordination skills

• Proficiency with common productivity software (Microsoft Office and/or Google Workspace)

• Excellent written and verbal communication

• Proven discretion handling confidential information

• Valid driver's license

• Ability to pass a background check

• Authorized to work in the United States

• Able to work on-site in Delray Beach, FL, Monday–Friday, 8:00 AM–5:00 PM

• Experience supporting C-suite executives or multiple leaders at once preferred

• Familiarity with expense, invoice, or basic back-office finance tools preferred

• Experience at a fast-growing or technology company preferred

Compensation & Benefits

• $60,000–$90,000 annual salary, commensurate with experience

• Employee health coverage

• Paid Time Off

• Opportunity to grow with a rapidly expanding technology company

• Stable, long-term career with a high-performing team

Why VIVIFY?

At VIVIFY, we're building more than innovative technology — we're building a culture of excellence. We move quickly, value ownership, and believe every team member has a direct impact on our success.

As an Executive Assistant, you'll be the operational backbone that keeps our leaders — and the company — moving. You'll protect their time, keep priorities on track, and handle sensitive work with complete discretion.

If you take pride in staying two steps ahead, bringing order to a busy schedule, and making sure nothing falls through the cracks, you'll thrive here.

\nCompany Description

VIVIFY is a fast-growing technology company in the clean energy space, built for people who think bigger. We aren't looking for employees—we're building a team of exceptional people who are driven, curious, and passionate about making an impact. Our culture is built on innovation, accountability, ownership, and continuous improvement.

If you thrive in a fast-paced environment where your ideas are valued, your work makes a difference, and every day brings new challenges, you'll fit right in. Join us and help build something extraordinary while growing your career alongside an ambitious, high-performing team.

Company Description

VIVIFY is a fast-growing technology company in the clean energy space, built for people who think bigger. We aren't looking for employees—we're building a team of exceptional people who are driven, curious, and passionate about making an impact. Our culture is built on innovation, accountability, ownership, and continuous improvement.\r\n\r\nIf you thrive in a fast-paced environment where your ideas are valued, your work makes a difference, and every day brings new challenges, you'll fit right in. Join us and help build something extraordinary while growing your career alongside an ambitious, high-performing team.