Real Estate Executive Assistant

Overview At The Collective, we’re on the hunt for a Real Estate Executive Assistant who will be the operational backbone of our team. In this full‑time role, you’ll ensure that everything runs smoothly behind the scenes, supporting our operations and executive team with excellence and reliability. You’ll be the go‑to person for organizing schedules, managing client interactions, and maintaining consistent marketing efforts. While stepping into the field for open houses or showings may occasionally be required, your primary focus will be providing exceptional administrative support. This isn't just a job; it’s a fulfilling career path for someone who thrives on being the reliable support a high‑performing team can count on. We offer a competitive salary with additional performance bonuses that acknowledge your contributions to the team’s success. You’ll enjoy a variety of responsibilities, from handling operational tasks to engaging in meaningful support that directly impacts our team’s performance. We believe in nurturing growth and providing the resources you need to excel, including licensing support if you choose to pursue it. When you join us, you become part of a dynamic work environment that values innovation, supports personal and professional growth, and celebrates achievements. If you’re passionate about contributing to our success, let’s connect and explore how you can make a difference with our team. Employment Details Employment Type: Full‑time, W‑2 Location: Boca Raton, FL (in‑office, primary; occasional field work) Schedule: Monday–Friday, 9 am–5 pm; occasional evenings/weekends for open houses and showings RE License: Not required — licensing support available for the right candidate Benefits & Compensation Base salary of $45,000–$55,000, depending on experience Per‑transaction closing bonus of $150–$250 on Matt’s files, where you provided meaningful support Quarterly team production bonus of $500–$750 when the team hits volume targets Licensing support: course, exam, and first‑year MLS fees covered if you obtain your FL license Mileage reimbursement for all field work A direct seat alongside one of Palm Beach County’s most established real estate professionals A role with real variety, real ownership, and real impact on the team’s success Key Responsibilities Manage the office phone line M–F, 9 am–5 pm — answer, route, and follow up with professionalism Support Matt’s calendar, scheduling, and daily administrative priorities Input transaction information into Dotloop and keep the CRM current and accurate Coordinate with lenders, inspectors, title companies, and vendors to keep deals on track Send handwritten notes, golden letters, and execute client mailer campaigns Post to The Collective’s Instagram using existing graphics and templates Send newsletters and “just listed” emails from existing templates Execute client care calls and outreach texts during slower periods Manage office supply inventory and keep the workspace operational Host open houses and conduct showings as needed when Matt requires field coverage If you are the person other people call when they need something done right, we want to hear from you. Qualifications Reliable, organized, and detail‑oriented — you finish what you start Strong communicator across every channel: phone, text, and email Tech‑comfortable — Dotloop, CRM systems, Google Workspace, and AI tools Professional and warm in both client‑facing and office settings Self‑directed and accountable — you don’t need to be reminded to follow through Flexible enough to step into the field when the team needs it Active FL real estate license preferred; licensing support available if not yet licensed Reliable personal vehicle required Not the Right Fit You’re looking to build your own book of business on the side Administrative work feels below your pay grade You need close oversight or frequent check‑ins to stay productive Follow‑through is something you struggle with #J-18808-Ljbffr The Collective at Keller Williams