Executive Assistant

Job Description

We are seeking a highly organized and proactive Executive Assistant to support one of our municipal clients in Woodbridge, CT. This individual will play a critical role in managing day-to-day operations, coordinating activities, and serving as a key point of contact for internal departments, officials, and residents. The ideal candidate is detail-oriented, polished, and comfortable in a public-facing environment. Key responsibilities:

Manage calendar, meetings, appointments, and scheduling logistics

Coordinate communication and scheduling across departments, officials, consultants, and residents

Draft, edit, and distribute correspondence, memos, notices, and official documents

Prepare proclamations, citations, and ceremonial or official communications

Serve as a primary point of contact—answer phones and respond to public inquiries

Maintain office records, files, and documentation

Support special projects, research initiatives, and operational tasks as needed

Act as liaison for the Neighborhood Assistance Act

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to View email address on click.appcast.io learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:

Skills and Requirements

3+ years of executive assistant, administrative, or office support experience

Strong Microsoft Office skills (Word, Excel, Outlook)

Excellent written and verbal communication skills

Ability to manage multiple priorities and work independently

Comfortable interacting with public officials, staff, and residents

Strong organizational and time-management skills Experience supporting boards, commissions, or public sector operations

Experience with Adobe/PDF tools

Familiarity with PowerPoint, Canva, or digital media tools

Prior municipal or government experience