Office Manager

Job Title: Office Manager

Location: (Onsite) Fort Lauderdale, FL

Who We Are

Xceedance provides strategic operations support, technology, and data services to drive efficiencies for insurance organizations worldwide. We collaborate with insurers, reinsurers, MGAs, brokers, and captives to launch products, implement intelligent technology, deploy advanced analytics, and achieve business process optimization. Xceedance has offices in the U.S., the U.K., Poland, Australia, and India. We are committed to adding direct value in the business of insurance and help our clients to embrace change, accelerate innovation, and achieve meaningful business outcomes.

Opportunity

The Office Manager will support the smooth and efficient day-to-day operations of the Fort Lauderdale office. This role focuses on administrative coordination, basic facilities oversight, executive scheduling support, and ensuring a professional and organized workplace environment.

The ideal candidate is detail-oriented, service-driven, and capable of handling multiple administrative tasks in a fast-paced office setting. This position is primarily execution-focused and works closely with leadership, HR, IT, Finance, and external vendors.

What Youll Be Doing

Office Administration & Coordination

• Support daily office operations to ensure a clean, organized, and functional workspace.
• Maintain office supplies inventory and place orders as needed.
• Coordinate basic facility maintenance requests with the landlord or service vendors.
• Assist in monitoring office equipment and reporting issues.
• Manage incoming and outgoing mail, courier deliveries, and shipments.
• Maintain office records and documentation in an organized manner.

Administrative & Financial Support

• Assist with tracking office expenses and submitting invoices to Finance.
• Coordinate with Accounts Payable for vendor payments.
• Maintain vendor contact lists and basic contract documentation.
• Support asset tracking and inventory management .

Event & Meeting Coordination

• Assist in organizing office meetings, leadership visits, team events, and celebrations.
• Coordinate catering, meeting room setup, and audiovisual requirements.
• Support vendor coordination for small-scale office events .

Employee Support

• Assist with employee onboarding and offboarding logistics (workspace setup, ID access coordination).
• Manage visitor check-ins and support access control processes.
• Serve as a point of contact for general office-related queries from employees.

Communication & Coordination

• Act as the first point of contact for office administration matters.
• Coordinate with IT for basic office equipment or AV-related issues.
• Support internal communications related to office operations.

Compliance, Safety & Business Continuity

• Ensure compliance with applicable U.S. workplace regulations, including OSHA standards, fire and life safety codes, and local/state requirements.
• Maintain office policies, procedures, and emergency response plans.
• Act as the primary point of contact for workplace emergencies, incident management, and business continuity planning.
• Coordinate safety trainings, drills, inspections, and audits as required

What You Bring

• Bachelors degree preferred OR additional 4 years of experience of relevant work experience
• 36 years of experience in office administration, coordination, or similar support roles.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong written and verbal communication skills

What You Can Expect from Us

• A collaborative, entrepreneurial environment where your ideas drive change
• Opportunities to work with cutting-edge technologies and a worldwide network of insurance experts
• A culture rooted in teamwork, integrity, continuous learning, and client success

EEO Statement

Xceedance provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal or local law. Discrimination of any type will not be tolerated.