Admin Assistant

Administrative / HR Assistant

This is primarily an administrative role. This role supports recruitment operations and HR administrative functions within a fast-paced, team-oriented environment. The role focuses heavily on coordinating recruiting activities, maintaining candidate pipelines, and ensuring an efficient and positive hiring and onboarding experience for all candidates.

Responsibilities

• Coordinate recruitment activities, including scheduling interviews and managing candidate communications in a timely and professional manner.
• Send follow-up messages to candidates through platforms such as Indeed and the applicant tracking system (ATS).
• Tracking progress and ensuring required information is collected and documented.
• Prepare, collect, and organize onboarding documentation to support a smooth new hire process.
• Maintain accurate and up-to-date records within the applicant tracking system and HRIS.
• Assist with a variety of HR administrative tasks to support the broader HR team and department operations.
• Ensure a smooth and positive candidate experience throughout the hiring process by providing clear communication and responsive support.
• Prioritize recruitment coordination as the primary focus of the role while adapting to evolving HR support needs.
• Collaborate with HR colleagues to align recruiting coordination activities with overall talent acquisition and HR initiatives.

Essential Skills

• Prior experience in HR coordination, recruiting coordination, or HR administration.
• Proficiency working within an applicant tracking system (ATS).
• Experience using UKG or a similar HRIS platform.
• Strong organizational skills with a high level of attention to detail.
• Ability to manage multiple priorities in a high-volume environment.
• Demonstrated experience providing HR support and administrative assistance.
• Familiarity with recruiting coordination, including interview scheduling and candidate communication.
• Comfort working with HR systems and tools to maintain accurate records.

Additional Skills & Qualifications

• Experience supporting talent acquisition teams in a coordination or administrative capacity.
• HR support, or HR administration within a structured HR department.
• Exposure to onboarding processes, including document collection and new hire setup.
• Experience working with HR systems such as HRIS and ATS platforms beyond UKG.
• Interest in career growth within an HR department, particularly in recruitment and HR operations.
• Ability to thrive in a fast-paced, team-oriented environment.

Work Environment

This role operates in an on-site, office-based environment from Monday through Friday, 8:00 a.m. to 5:00 p.m. The position supports a fast-paced, team-oriented HR department within a mission-driven non-profit organization. The work relies heavily on technology, including applicant tracking systems, HRIS platforms such as UKG, and online job boards like Indeed. The role is open to temporary-to-permanent arrangements, offering an opportunity to grow within the HR function. The environment emphasizes professionalism, collaboration, and consistent communication with candidates and internal stakeholders.

Job Type & Location

This is a Contract to Hire position based out of Cromwell, CT.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Cromwell,CT.

Application Deadline

This position is anticipated to close on Jul 31, 2026.