IT Administrative Assistant I

Job Title & Location IT Administrative Assistant I – Claremont, CA About the Position Basic function: The IT Administrative Assistant I is responsible for providing administrative support to the IT department. This role handles typical administrative assistant tasks for the department, including scheduling, coordinating meetings, and maintaining department records. Essential Functions Schedule and coordinate meetings, appointments, and travel arrangements for IT staff. Prepare and distribute agendas and meeting materials, and take minutes at meetings as required. Maintain department filing systems and records, both electronic and paper-based. Order and maintain office supplies and equipment for the IT department. Assist with the preparation of reports and presentations. Manage department calendars and schedules. Coordinate and provide administrative support for technical events. Assist with department projects and initiatives as required. Answer phone and email inquiries and respond to routine requests for information. Perform other duties as assigned. Take and follow directions. Work cooperatively with others. Receive and respond appropriately to constructive criticism. Display a positive attitude. Balance multiple tasks and priorities. Perform other essential duties and tasks specific to the position. Qualifications Education: A bachelor’s degree in arts or sciences or any combination of education and experience that provides the required knowledge, skills, and abilities is required. Experience: Three to five years relevant professional administrative and clerical experience is required. Experience within a higher education environment is preferred. License: A valid driver’s license and the ability to be insured under the College’s authorized driver’s policy are required to drive college-owned vehicles. Knowledge, Skills, and Abilities: Excellent organizational, time management, and communication skills. Proficiency in Microsoft Office Suite (Excel and Word), Adobe Acrobat Pro, and Box.com. Familiarity with Workday Financials, Qualtrics, and Lucid Chart is a plus. Experience and demonstrated ability to work independently on assigned tasks, effectively utilizing existing reference materials and resources, accurately forecasting task completion times, and prioritizing tasks. Ability to work independently and as part of a team. Familiarity with office equipment, such as printers, copiers, and scanners. Attention to detail and the ability to maintain confidentiality. Contract and Hours Full-time, 12-month, non-exempt, benefits-eligible position. Regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday through Friday. Regular hours may vary due to the needs of the College, and some evening and/or weekend work may be required. Salary Anticipated pay range: $22.00 - $24.00 per hour. Benefits Health, dental, and vision plans. Flexible spending accounts. Health savings accounts. Paid vacation, sick, and holiday time. Retirement benefits. Basic and voluntary life insurance. Dependent tuition remission. Ride-share incentives. Additional Information Background check: The successful candidate will be required to undergo a full consumer background check. Employment is contingent on the satisfactory results of said check. Physical requirements include reaching, fingering, grasping, talking, hearing, seeing, and repetitive motions; may occasionally lift/push/pull items up to 20 lbs. ADA/OSHA: Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. AT-Will Employment: Employment with the College is "at-will" meaning terms of employment may be changed with or without notice, with or without cause. Equal Opportunity and Nondiscrimination Statement In addition to its commitment to a harassment-free educational and working environment, the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race, color, religion, sex (including gender, pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, age, physical disability, mental disability, medical condition or medical leave, marital status, sexual orientation, or any other category protected by law. The College also prohibits the harassment of any employee on any of these bases. Contact for inquiries: Director, Human Resources, 528 N. Mills Avenue, Claremont, California 91711-4015, View phone number on click.appcast.io. Promotion from within is encouraged whenever qualified employees of Claremont McKenna College are available. Statistics Regarding Crime on Campus All colleges and universities receiving federal funds are required to publish a summary of their crime prevention strategies, fire safety, crime reporting policies, and other important matters related to safety and security on campus. This information is contained in CMC’s Annual Security & Fire Safety Report, which also contains information about certain crime statistics for the three previous calendar years for incidents occurring on campus, in certain off-campus buildings, in property owned or controlled by CMC, or on public property within or immediately adjacent to and accessible from campus Criminal activities unfortunately do occur at CMC and The Claremont Colleges, so we hope you will take a moment to familiarize yourself with this important information. This year’s Annual Security & Fire Safety Report is available at the following website: If you have trouble with the online version or would like to receive a hard copy of the Annual Security & Fire Safety Report, please contact CMC’s Human Resource Department at View phone number on click.appcast.io or View email address on click.appcast.io. #J-18808-Ljbffr The Claremont Colleges Services