Human Resource Associate II - Mathematics, Statistics, & Computer Science, College of LAS

Human Resource Associate II - Mathematics, Statistics, & Computer Science, College of LAS Chicago, IL, United States Salary Range (commensurate with experience): $75,000.00 - 85,000.00 / Annual Salary This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. Duties & Responsibilities Oversees employment processes for faculty, staff, graduate and undergraduate students. Advises on HR requirements, prepares offer letters, and processes HR transactions, including new hires, reappointments, job record changes, separations, and I-9s. Welcomes incoming employees through a comprehensive onboarding process. Manages full-cycle recruitment for staff, graduate assistants, student employees, and extra help positions. Serves as the departmental resource on search procedures and coordinates required approvals, interviews and campus visits. Maintains job descriptions in JDXpert and the MSCS Handshake account. Manages high-volume visa sponsorship processes for international faculty, staff, students, and visitors. Coordinates required documentation with the Office of International Services, assists with IDs and Social Security cards, and supports resolution of complex visa issues. Oversees biweekly and monthly payroll processes, including timesheet approval, payroll adjustments, leave balance reviews, labor redistributions, and overcompensation payments. Trains new hires on payroll procedures and manages leave reporting. Provides input to the business team for payroll reconciliations. Serves as liaison with university and college units (LAS HR, Payroll, Benefits, Access & Equity, etc.). Attends meetings and training; stays current on University, State and Federal regulations. Reports relevant information and issues to management. Serves as a consultant on HR matters within the department, including employee relations issues. Advises on disciplinary actions and other confidential matters. Processes and manages leaves of absence. Documents procedures, prepares planning reports, and advises department leadership. Perform other related duties and participate in special projects as assigned. Minimum Qualifications Required Bachelor’s degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position. Five years of work experience performing professional-level human resources duties. Experience managing visa sponsorship processes. Experience working in higher education. Knowledge, Skills and Abilities Strong organizational skills with the ability to manage high-volume, detail-oriented work across multiple priorities and deadlines. Ability to manage sensitive and complex HR situations independently while exercising sound judgment. Excellent written and verbal communication skills. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person. #J-18808-Ljbffr UIC