Executive Assistant/Office Manager for Hedge Fund Founder

Job Title Office Manager / Executive Assistant to Founder of Hedge Fund Location Century City, Los Angeles Schedule Monday–Friday, starting as early as 6:30 AM‑to TBD but around 4 pm (flexibility for evenings/weekends as needed) Compensation Up to $150 K DOE + generous bonuses, vacation, health and dental insurance Start Date ASAP Overview A prestigious New York‑based hedge fund is expanding its presence to Los Angeles and seeks a polished, sophisticated, proactive, and tech‑savvy Office Manager/Executive Assistant to support the Founder, who is relocating from NYC. This is a unique opportunity to be part of a dynamic and growing financial firm, working closely with leadership and helping launch a brand‑new, state‑of‑the‑art LA office. You’ll serve as the Founder’s right hand in LA and collaborate with EA counterparts in New York and San Francisco. Must be OK to work at various hours when client is back on the East Coast in summers. Hours are early due to markets. Core Responsibilities Manage the Founder’s complex calendar, meetings, and daily schedule with a high level of discretion. Coordinate detailed travel arrangements (business and personal), including private aviation, accommodations, and ground transportation. Oversee office operations: vendor management, supply inventory, organization, and overall maintenance. Assist with the setup and smooth operation of the new LA office space. Prepare and reconcile expenses and credit card statements. Support internal/external meetings and team events across LA, NYC, and SF offices. Provide high‑level personal support, including interfacing with household staff and managing appointments. Serve as a liaison between LA and NYC teams, particularly during the Founder’s time in the Hamptons. Troubleshoot basic tech issues, swap out cables or PC equipment, and ensure smooth execution of AV and Zoom meetings. While an IT team is in place, the ideal candidate takes initiative to find quick solutions, including using Google or other resources. We are Seeking A polished, sophisticated, and service‑mindful professional who takes pride in being a true "doer". 5+ years of experience as an EA or Office Manager, ideally supporting C‑level executives in finance or other high‑pressure industries. Bachelor’s degree required; advanced degrees or certifications a plus. Tech‑savvy with the ability to handle troubleshooting independently. Highly organized, detail‑oriented, and composed under pressure. Willingness to be available during evenings, weekends, or when the principal is working from the East Coast. Strong written and verbal communication skills. Proven discretion and professionalism in handling confidential matters. Benefits & Opportunities This is a growth role with long‑term upside—financially and professionally—for someone who proves themselves. While the core duties are EA and Office Management, there is opportunity to take on more strategic or project‑based work over time. Bonuses are generous for those who consistently show up, follow through, and go above and beyond. #J-18808-Ljbffr The Grapevine Agency